Finance Officer
2 days ago
Job description
**Role**: Finance Officer
**Hours**: 40 per week Monday to Friday (Part-Time Considered)
**Contract**: Permanent
**Salary**: TBC
**Holiday**: 25 days per year plus Bank Holidays
**Based**: Hybrid. Cornwall office three days per week with two days home working.
**Probationary Period**: 6 months
**Reports to**: Director of Finance and Administration
**Oceana in the UK**
**Oceana is dedicated to protecting and restoring the world’s oceans on a global scale. **We are a leader in science-based advocacy, and we campaign for policies to make the world’s oceans more abundant, vibrant, and biodiverse. Globally, Oceana has won more than 200 policy victories for marine life and habitats. From stopping bottom trawling in sensitive habitat areas to protecting sea turtles from commercial fishing gear, our victories represent new hope for the world's oceans.
We operate as a combined international organisation. Through recent expansion, our talented staff consists of about 240 people, working in more than 12 countries, including scientists, communications, fundraising, finance, administration, policy, and advocacy experts.
In July 2018, Oceana UK launched its first London office to strengthen its research and policy work in the United Kingdom, building on Oceana’s 2016 and 2017 research expeditions in the North Sea to locate and explore environments that deserve protection.
Oceana UK is now focused on some of the biggest threats facing our ocean, alongside climate change. Fighting habitat destruction, stopping industrial overfishing, and preventing new offshore oil and gas developments with their inextricable link to the climate crisis.
The charity has a vision for thriving seas around the British Isles, using highly visible campaigns and detailed policy interventions to secure measurable changes to rebuild and maintain ocean abundance and health. Oceana UK will act as a vital public-policy interface - raising the profile of our issues through campaigns, science, communications, and expeditions, and influencing policymakers directly for commitments at key moments throughout the year.
Our small, experienced, and highly motivated team will work in geographically diverse locations in London, Scotland, and Cornwall, coming together both digitally and in person as part of developing and delivering our ambitious campaign strategy to restore ocean biodiversity and abundance.
**Job Purpose**
**Role Overview**
- Responsibility for all day-to-day finance processing and system entries across accounts payable, accounts receivable, cash, fixed assets, intercompany and other balance sheet accounts.
- Preparation of weekly vendor pay run, ensuring correct documentation and coding.
- Initial review of all expense and credit card entries to ensure correct documentation and coding.
- Preparation of all journal entries and balance sheet schedules for month end close, in accordance with global timetable, for review by Director of Finance and Administration.
- Support UK team to ensure all costs are covered by contract and relevant approval.
- Assist with monthly payroll processes and staff onboarding tasks.
- Design process guides and training as needed.
- Support Director of Finance and Administration to design, produce and maintain regular cost reporting for UK Budget holders.
- Support Director of Finance and Administration to design, implement and document all finance processes for the new UK office.
- Ad-hoc project or problem-solving tasks in response to requests for financial information from UK or global teams, or to investigate banking, tax or process solutions as the UK office expands.
- Coordinate with external auditors, including preparation of supporting documentation as required for audit planning and year end field work.
- Support Director of Finance and Administration with general administrative tasks across Finance, HR, IT, Governance, Legal and Operations as required.
- Act as part of a global finance community, sharing knowledge with finance staff in other Oceana offices.
- Other duties as assigned.
**Requirements**:
- Bachelor’s degree is preferred.
- As this is a new role, there is some flexibility around required finance qualifications, but we anticipate that the role would best suit AAT level 4.
- Practical work experience in a variety of finance roles is essential, ideally bringing experience from both small and large finance team environments.
- Strong IT literacy, with expertise in Microsoft Office Suite, and ability and confidence to learn multiple new systems. Some experience of cloud-based IT environments and accounting systems preferred.
- Ability to represent Oceana UK in a professional, diplomatic, and responsive manner.
- Excellent and effective verbal and written communication with all internal and external stakeholders, including technical, professional, and upper management staff.
- Must have excellent attention to detail and take pride in accuracy of work.
- Must
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