Secretary

2 weeks ago

Belfast, United Kingdom Lewis Silkin LLP Full time

Term:
- Permanent- Working hours:
- Full-time- Reports to:
- Head of Belfast Office- Department:
- Employment- Location:
- Belfast- The firmLewis Silkin works with leading businesses to protect and enhance their most important assets - their ideas, their people, their brand and their future. We call it: Ideas. People. Possibilities.

With offices in London, Oxford, Manchester, Cardiff, Belfast, Dublin and Hong Kong, we are recognised by clients and industry alike as being distinct for our unique culture, market-leading practice areas, sector focused approach and for providing solutions to complex, multijurisdictional business challenges, with a pragmatic and human touch. We have two things at our core: people — both ours and our clients’— and a focus on creative, tech and innovative businesses.

Our culture is encapsulated by an ethos of bravery and kindness, guided by our values of Integrity, Clarity, Unity and Excellence (our ‘I-CUE’). We aim to provide a supportive environment for our people, clients and wider community and embrace diversity & inclusion, ensuring people are able to bring their full selves to work.
- The departmentThe Employment, Immigration and Reward Division is one of the leading employment law practices in the UK and consistently top ranked by independent legal directories, we have more recognised experts in employment than any other UK firm. With over 150 lawyers, Lewis Silkin’s employment and immigration team offers an unrivalled service supporting clients, including many of the world’s leading businesses, on their HR, employment and immigration law needs domestically and internationally.

The work of the team as a whole is a mix of contentious and non-contentious matters, for a wide range of clients. The lawyers undertake a significant amount of business development and knowledge-sharing including giving seminars, training the team and creating content for various channels and publications. There is a significant international element to the Division’s work, largely on account of its membership of the Ius Laboris international alliance of employment lawyers.
- ResponsibilitiesProviding first class support to allocated partners and associates within the Employment, Immigration and Reward division. Acting as their ‘ambassador’ both within the firm and externally, being the first point of contact for clients and colleagues. Producing accurate and timely legal documentation and correspondence as required alongside handling administrative duties on behalf of allocated partners and associates.

**Key duties and responsibilities**:

- Be the first point of contact for clients, dealing with them efficiently and appropriately - liaising with them to deal with any queries or issues if able to. Fielding as many calls and matters as possible;
- Greeting any visitors to the office in a professional manner, including dealing with deliveries as and when required;
- Build a working knowledge of the legal area of expertise of allocated partners and associates;
- Ensure sensitivity and confidentiality when dealing with clients, colleagues and private matters on behalf of allocated partners and associates;
- Build a strong knowledge of the firm’s Strategy and an understanding of how the work of allocated partners and associates fits with this Strategy;
- Co-ordinate billing/credit control and accounting matters relating to clients of allocated partners and associates including drafting bill requests, bill narratives, and chasing clients for payment of unpaid bills as required;
- Dealing with general admin duties as required, including printing, copying, organising client meetings/lunches, booking seminars and assisting with travel arrangements etc;
- Maintain allocated partners’ and associates’ diaries by liaising with them on a regular basis to discuss forthcoming appointments and any required arrangements;
- Managing fee earners’ inboxes as required;
- Schedule internal and external meetings, ensuring that all arrangements are in place, including catering and refreshments, and any required materials and documentation are prepared in good time;
- Assist with marketing activities as required including liaising with the Marketing team and assisting with the preparation for seminars and other events as required;
- Assist with the preparation of client correspondence and documents as required;
- Maintaining appropriate e-filing systems and ensuring e-filing is carried out;
- Answer the telephone in a helpful and professional manner, dealing with queries if able and ensuring messages are taken accurately and dealt with appropriately;
- Develop a sufficient knowledge of the division’s work to be able to work with any of the partners and associates or with colleagues from the other division when necessary;
- Build a sufficient knowledge of files and matters to be able to support allocated partners and associates in assisting clients and others, as appropriate, in their absence

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