HR Administrator
3 weeks ago
City Private Equity house is looking for a dynamic HR Administrator to join their team - hybrid working
Excellent opportunity for someone who is looking for a varied HR role.
**Duties**:
Prepare new joiner paperwork including offer letters, contracts and acceptance
Responsible for requesting and chasing references for new joiners
Coordinating pre-employment and right to work checks for new joiners
Maintain e-files for employee paperwork ensuring files are set up in line with start
dates
joiners
Setting up work experience and interns
Leaver administration including drafting leaver letters and completing termination
forms
Archiving leaver e-files and hard copy files
Approving employee personal detail changes through the HR system
Draft reference letters; post-employment references, visa references and
mortgage/rent references
Supporting HR Advisors & HR Managers with drafting any paperwork required for
employee lifecycle changes e.g. changes to terms and conditions, long service
awards, maternity/parental leave, etc.
Monitoring the shared HR Inbox, directing queries to the correct places and
escalating where required, delegating work to team members when necessary
Responding to employee queries on anything from accessing the HR system, holiday,
benefits, how to record appraisals in the HR System etc.
Provide admin support in annual HR processes, such as appraisals, promotions and
salary review and other project work. E.g. inputting data in spreadsheets,
scheduling
meetings, preparing paperwork etc.
Operational Admin Support
Processing invoices
Printing, Scanning and Filing as and when required
Supporting the coordination of the monthly Company Induction
Delivering weekly HR Induction
Keep the HR department tidy as well as opening and closing all filing cabinets daily
Maintain stationery and HR documentation supplies
Distributing post to the HR Team
Other ad hoc duties as and when required e.g. notetaking for employee relation
meetings, room bookings, etc.
Agenda drafting and note taking for HR Team Meetings
Administrative Support on any audits that the HR Team are required to participate in
Ad Hoc Project Support
Continuous improvement across all HR Admin processes
Person Specification/Requirements
Graduate with HR admin experience essential
Strong organisational skills with the ability to prioritise effectively ensuring all
deadlines are met
Pro-active approach
Excellent and proven Excel skills
Flexible and collaborative, an ability to thrive in a fast-paced environment
Friendly Customer Focused, Strong interpersonal skills
Understands and appreciates the importance of using discretion
Good communication skills, both verbally and in writing
Maintains a positive attitude towards routine tasks
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