HR Administrator

3 weeks ago


West London, United Kingdom Roc Recruitment Full time

City Private Equity house is looking for a dynamic HR Administrator to join their team - hybrid working

Excellent opportunity for someone who is looking for a varied HR role.

**Duties**:
 Prepare new joiner paperwork including offer letters, contracts and acceptance

 Responsible for requesting and chasing references for new joiners

 Coordinating pre-employment and right to work checks for new joiners 

Maintain e-files for employee paperwork ensuring files are set up in line with start

dates 

joiners

 Setting up work experience and interns

 Leaver administration including drafting leaver letters and completing termination

forms

 Archiving leaver e-files and hard copy files

 Approving employee personal detail changes through the HR system 

Draft reference letters; post-employment references, visa references and

mortgage/rent references

 Supporting HR Advisors & HR Managers with drafting any paperwork required for

employee lifecycle changes e.g. changes to terms and conditions, long service

awards, maternity/parental leave, etc.

 Monitoring the shared HR Inbox, directing queries to the correct places and

escalating where required, delegating work to team members when necessary

 Responding to employee queries on anything from accessing the HR system, holiday,

benefits, how to record appraisals in the HR System etc.

 Provide admin support in annual HR processes, such as appraisals, promotions and

salary review and other project work. E.g. inputting data in spreadsheets,

scheduling

meetings, preparing paperwork etc.

Operational Admin Support

 Processing invoices 

Printing, Scanning and Filing as and when required

 Supporting the coordination of the monthly Company Induction 

Delivering weekly HR Induction 

Keep the HR department tidy as well as opening and closing all filing cabinets daily

 Maintain stationery and HR documentation supplies 

Distributing post to the HR Team 

Other ad hoc duties as and when required e.g. notetaking for employee relation

meetings, room bookings, etc.

 Agenda drafting and note taking for HR Team Meetings

 Administrative Support on any audits that the HR Team are required to participate in 

Ad Hoc Project Support

 Continuous improvement across all HR Admin processes

Person Specification/Requirements

 Graduate with HR admin experience essential

 Strong organisational skills with the ability to prioritise effectively ensuring all

deadlines are met

 Pro-active approach

 Excellent and proven Excel skills

 Flexible and collaborative, an ability to thrive in a fast-paced environment

 Friendly Customer Focused, Strong interpersonal skills

 Understands and appreciates the importance of using discretion

 Good communication skills, both verbally and in writing

 Maintains a positive attitude towards routine tasks


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