Purchasing Administrator

4 weeks ago

Ashington, United Kingdom Forge Leisure UK Limited Full time

Operating throughout the UK and Republic of Ireland, Forge Leisure (UK) Ltd are an established and leading manufacturer of swimming pool cover systems. Supplied predominately to pools in the commercial sector, the company is currently seeing huge interest from pool operators keen to achieve carbon and energy reduction from this proven technology. Due to unprecedented growth and company development, we are looking to recruit an Purchasing Administrator to work alongside an established team in order to further support an ever-expanding strong customer base. This is an exciting newly-formed position you can help shape and develop

About the role:

- Source, evaluate and negotiate with suppliers to ensure procurement of high-quality supplies based on competitive prices, availability, necessity, quality & logístical expenses.
- Raw material procurement, monitoring stock levels, coordinate reorder processes to prevent shortages
- Forecasting stock requirements using average usage and trends
- Create, implement and maintain spreadsheets and procedures, including reviewing and updating our manufacturing stock system database
- Product costing analysis
- Collaborate with all departments to understand procurement needs and specifications
- Develop and maintain strong relationships with vendors and manage supplier relations
- Evaluate vendor performance, addressing issues and ensuring adherence to quality standards
- Coordinate and manage the shipping of goods, ensuring timely and secure delivery
- Collaborate with shipping carriers and logistics partners to optimise unaccompanied transportation routes and costs
- Track shipments and communicate delivery updates to relevant stakeholders
- Implement and maintain an effective inventory tracking system for manufacturing supplies
- Conduct regular audits to reconcile physical inventory with records
- Maintain accurate records of procurement activities, shipments and inventory transactions
- Prepare and manage purchase orders via Quickbooks, commercial invoices and shipping documents
- Maintain office supplies, inventory and re-order as necessary
- Managing key and fob allocation and distribution of company workwear
- Using and updating a variety of software packages such as Reflow (CRM), Microsoft Word, Google Calendar, Outlook and Excel
- Liaise with office colleagues, production staff, field technicians, customers, subcontractors and other stakeholders
- Complete tasks to deadlines and in accordance with standard operating procedures
- Perform any ad hoc duties as requested by your manager further supporting our customers and the wider Forge Leisure team

About you:

- Strong communication skills both written and verbal
- Accomplished negotiation skills to secure favourable terms and pricing from suppliers
- Excellent organisational and time management skills with the ability to multi-task and prioritise workload
- Highly organised, have superb interpersonal skills and have proven experience in an administration role
- Attention to detail with good analytical skills
- Capable of implementing system and procedure improvements
- Familiarity with logistics and transportation processes
- IT confident with CRM systems and Microsoft packages such as word and excel
- Confident in working within a busy manufacturing environment
- Previous experience within purchasing roles &/or logistics role in manufacturing or similar setting
- Up to £27,000.00 depending on experience
- Quarterly Discretionary Bonus Scheme
- Learning and Development Opportunities

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00-£27,000.00 per year

**Benefits**:

- Bereavement leave
- Company pension
- Free parking
- On-site parking
- Transport links

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus scheme
- Quarterly bonus

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Procurement: 1 year (preferred)
- Purchasing: 1 year (required)
- Purchasing or Logistics: 1 year (preferred)

Work authorisation:

- United Kingdom (required)

Ability to Commute:

- Ashington (required)

Ability to Relocate:

- Ashington: Relocate before starting work (required)

Work Location: In person

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