General Administrator

4 weeks ago


West End, United Kingdom WEST END GARAGE Full time

As our dealership continues to expand we are looking to employ an additional resource to assist with the administration within our rental, accounts and sales departments.

Training will mainly be on-site, but with the possibility of manufacturer training being carried remotely or within the Kia Academy set up.

Qualifications required:

- IT Skills and knowledge
- Experience of Microsoft Office

**Roles within our vehicle rentals department**:

- Taking bookings through our central booking team and retail customers.
- Carry out driver licence checks
- Invoicing and reconciling payments against customer accounts
- Preparing pre-delivery inspections and video walk round
- Completing vehicle damage reports including customer videos (for delivery and return) and creating loss / damage invoices and taking payments where necessary.
- Planning logistics of collections and deliveries with dedicated driver.
- Digitalise all agreements, customer documents and customer files - Scan to file.
- Answering incoming calls and assisting / re-directing calls to necessary departments.
- Any other ad-hoc duties as per the needs of the department.

**Accounts administrator roles**:

- Daily banking and PDQ reconciliations
- Daily banking - pay-in Cheques and cash
- Debtors reports - contact aged debtors (Liaise with department managers with any issues)
- Input / scan and upload invoices

Any other ad-hoc duties as per the needs of the department.

**Assistant to Sales administrator**:

- Loading, amending and removing vehicles from website
- Processing documents: Registration / Sorn / vehicle taxing
- Checking for bonus payments as per control sheets
- Processing internal job card requests
- Processing and loading service plans, and any other accessories as required.
- Uploading payments to customer accounts
- Input / scan and upload invoices and documents to internal system
- Any other ad-hoc duties as per the needs of the department.

Working Rota: Tuesday to Saturday 08:30 - 17:30.

**Salary**: £24,500 basic salary + attendance bonus + productivity bonus with OTE £27,000+.

Following a successful 6 month probation period you will qualify for our staff car scheme - details available upon request.


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