Operations Coordinator

1 month ago

Inverness, United Kingdom Global Energy Group Full time

Our (Global Energy Services) business is strategically located in Dundee with direct access to the North Sea — significant within the renewables industry, providing key services to customers in the international energy business.

The duty of Operations Coordinator is to, but not limited to, carry out a range of administrative and IT-related tasks. Organise all of the administrative activities that facilitate the smooth running of an office..

Payroll duties to include timely and accurate input of timesheets and expenses. Checking and signing of weekly PO’s and PAYE checking report.

The responsibilities of Operations Coordinator/Recruitment/Payroll shall include, but are not limited to, those contained in the following statements:

- General secretarial and administrative duties -assist in the preparation and organisation of new jobs and their associated paperwork
- Raising of invoices
- Various other ad-hoc duties, including assisting other departments as and when required devising and maintaining office systems, including data management and filing; Scanning and saving all project related information onto the Drives
- Arranging travel and accommodation
- Enquiries and requests, and handling them when appropriate;
- Meeting and greeting visitors at all levels of seniority. Reception Duties
- Create adjustments where necessary within purchase orders. Raising PO’s Assist Accounts with Purchase Order queries
- Ordering stationery and any other consumables that the office requires
- Collating Timesheets
- Keying Timesheets and Expenses
- Prioritise workloads and adhere to strict deadlines
- Payroll - Checking PAYE Payroll Report and Holiday Report
- Creation of New Start forms
- Organising Site / Rig Inductions
- Collating receipts for Credit Card Statements and raising PO’s

The following are the minimum qualifications and level of experience required to perform the essential functions of the role.
- Minimum 2 years’ experience within similar role.
- Good IT skills required, especially Microsoft Office.
- Good organisational and communication skills required.
- Attention to detail and accuracy in work.
- Ability to multitask and prioritise tasks effectively.

Our culture underpins everything we do, ensuring all our people are commercially astute, delivery focused, empowered, entrepreneurial and committed to building long-term working partnerships.

Working arrangements Mon-Fri, 37.5 hrs pw, possible 'Hybrid working' (flexible to negotiate working pattern).

**_ Closing Date 3rd May 2024_

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