Secretarial Assistant

3 months ago


Sheffield, United Kingdom Sheffield Children’s NHS Foundation Trust Full time

Type dictation from handwritten notes/audio, of clinical letters, and general correspondence including administration. Ensure that clinic letters are typed and sent out in accordance with the locally agreed standards. Communicate electronically with secretaries regarding outcomes to be actioned from typing to ensure 18 week targets are met or any other direct instructions from the consultant are communicated. Check patient appointments/waiting lists/ tests are booked as dictated by the consultant.

Escalate any issues that need resolution partially in line with 18-weeks. Send out correspondence and up load final clinical letters into EDMS once agreed by Consultant. Deal with own corrections. Be able to prioritise workload with the support of the supervisor.

Ensure any dashboards recording typing turnaround are updated daily. Ensure the LAACH Team Leader is made aware of any outstanding actions on patients pathways (ie outstanding appointments, investigation requests) to support patients care and achievement of waiting time targets. Update RTT in accordance with Trust guidelines. Assist the administration and clerical team with data base management utilising Careflow and other databases.

Liaise with line manager to determine priority of providing cover for secretaries during their periods of absence. Ensure all correspondence is dealt with, by reading, assessing, prioritising and escalating any necessary action on behalf of the consultant to the Secretarial Team Lead when required. Scan all correspondence into EDMS when completed and shred remaining paperwork at an agreed endpoint. Deal with simple telephone calls from parents regarding queries about their child.eg checking appointments.

If the query is more complex. It is essential that facts are assimilated and appropriate action / advice is given. Ensure consultant/medical/nursing staff are contacted as appropriate. Escalate any complex / distressed parents telephone calls to the appropriate team member.


  • Secretarial Assistant

    5 months ago


    Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    An exciting opportunity has arisen to join our team of secretaries, at the Sheffield Children’s hospital. We are looking for a team player who is an enthusiastic and a motivated individual to work as a secretarial assistant within Trauma and Orthopaedics department in the Surgery & Critical Care Group. The successful applicant will be a flexible and...

  • Secretarial Assistant

    5 months ago


    Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    An exciting opportunity has arisen to join our team of secretaries, at the Sheffield Children’s hospital. We are looking for a team player who is an enthusiastic and a motivated individual to work as a secretarial assistant within the Paediatric Surgical Unit in the Surgery & Critical Care Group. The successful applicant will be a flexible and...

  • Secretarial Assistant

    4 months ago


    Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    An exciting opportunity has arisen to join our team of secretaries, at the Sheffield Children’s hospital. We are looking for a team player who is an enthusiastic and a motivated individual to work as a secretarial assistant within the ENT/Plastics department in the Surgery & Critical Care Group. The successful applicant will be a flexible and...

  • Secretarial Assistant

    3 months ago


    Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    Are you looking for an administrative opportunity to support our frontline healthcare professionals deliver outstanding patient care to the Children and Young people at Sheffield Children’s NHS Foundation Trust? We are looking for a 3 day Secretarial Assistant and 2 day Medical Secretary to work as part of the Paediatric Surgical Unit. No NHS experience?...

  • Secretarial Assistant

    3 months ago


    Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    Are you looking for an administrative opportunity to support our frontline healthcare professionals deliver outstanding patient care to the Children and Young people at Sheffield Children’s NHS Foundation Trust? We are looking for a Secretarial Assistant to work as part of the Respiratory & Sleep Team. No NHS experience? No problem! We are looking for...

  • Secretarial Assistant

    3 months ago


    Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    Are you looking for an administrative opportunity to support our frontline healthcare professionals deliver outstanding patient care to the Children and Young people at Sheffield Children’s NHS Foundation Trust? We are looking for a Secretarial Assistant to work as part of the Medical Assessments Team based at the Ryegate Children's Centre, S10 5DD. The...

  • Secretarial Assistant

    3 months ago


    Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    Are you looking for an administrative opportunity to support our frontline healthcare professionals deliver outstanding patient care to the Children and Young people at Sheffield Children’s NHS Foundation Trust? We are looking forSecretarial Assistantsto work as part of the General Paediatrics Administration Team. No NHS experience? No problem!We are...

  • Secretarial Assistant

    3 months ago


    Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    Are you looking for an administrative opportunity to support our frontline healthcare professionals deliver outstanding patient care to the Children and Young people at Sheffield Children’s NHS Foundation Trust? We are looking for aSecretarial Assistantto work as part of the Endocrinology / Metabolic Bone & Metabolic Administration Team. No NHS...

  • Secretarial Assistant

    3 months ago


    Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    Are you looking for an administrative opportunity to support our frontline healthcare professionals deliver outstanding patient care to the Children and Young people at Sheffield Children’s NHS Foundation Trust? We are looking for aSecretarial Assistantto work as part of the NeuroDisability Administration Team based at the Ryegate Children's Centre, S10...

  • Secretarial Assistant

    3 months ago


    Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    An exciting opportunity has arisen to join the Community Paediatrics team at Centenary House. You will provide a supportive, administrative clerical service to the Clinicians and Medical Secretaries. You will be a compassionate, accountable individual who treats all colleagues, patients and service users with respect and seeks to deliver excellence in their...

  • Secretary

    3 months ago


    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An opportunity has arisen for an experienced secretary/administrator to join the Sheffield Speech and Language Therapy (SLT) Service. It is an exciting, fast paced environment, working within a supportive and friendly team. The post is 30 hours a week and is a permanent position. To provide secretarial and administrative support and to ensure effective and...

  • Secretary/pa

    3 months ago


    Sheffield, United Kingdom Gibson Hollyhomes Full time

    **Secretary/** **£24,000 - £27,000** **Sheffield City Centre** *** **Hybrid Working** **As a Secretary/PA your duties will include**: - Arranging both national and international travel - Arranging and booking all internal and external meetings - Dealing with all internal/external calls in a professional manner - Extensive diary management - Assist...

  • Secretarial Assistant

    3 months ago


    Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    Are you looking for an administrative opportunity to support our frontline healthcare professionals deliver outstanding patient care to the Children and Young people at Sheffield Children's NHS Foundation Trust? We are looking for **Secretarial Assistants **to work as part of the General Paediatrics Administration Team. **No NHS experience? No problem!...

  • Medical Secretary

    3 months ago


    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for a Medical Secretary to join our team in the Assisted Conception Unit. Jessop Fertility offers a unique and dedicated service to couples who are experiencing fertility problems. Located in the Jessop Wing, Sheffield, Jessop Fertility is one of the UK's leading assisted conception centres. Our service is led by highly...

  • Medical Secretary

    3 months ago


    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    To provide a comprehensive and efficient medical secretary and personal assistant service for the Clinical Director to the Department of General Surgery and to provide the highest standard of care to all patients and thus contribute to the overall efficiency and development of the service. The post holder will be required to work closely with the clinical...

  • Legal Secretary

    2 weeks ago


    Sheffield, United Kingdom CERES RECRUITMENT SOLUTIONS LIMITED Full time

    I am currently seeking an experienced Legal Secretary to join the Private Client team of this highly regarded law firm based in Sheffield. This is a busy and varied role where you will provide secretarial and administrative support to the Fee Earners within the team. The successful applicant will be an experienced Legal Secretary with excellent...

  • Pa/secretary

    3 months ago


    Sheffield, United Kingdom Lynx Employment Services Ltd Full time

    We are recruiting on behalf of our client who is looking for committed Investment Assistant in the Sheffield area. **Purpose of Job** To provide a flexible, confidential, secretarial, clerical and administrative service to an Assistant Service Manager East Family Intervention Service - 14 hours per week. **Specific Duties and Responsibilities** To provide...

  • Legal Secretary

    3 months ago


    Sheffield, United Kingdom CLD Recruitment Full time

    Sheffield £25,000 Are you a Property Legal Secretary looking for a new challenge in Residential for a reputable company with excellent benefits and working environment? BENEFITS; - Generous holiday entitlement + holiday purchase scheme - Pension scheme - Enhanced family friendly benefits - Private medical insurance - Employee Assistance Programme - Life...

  • Legal Secretary

    1 week ago


    Sheffield, Sheffield, United Kingdom CERES RECRUITMENT SOLUTIONS LIMITED Full time

    Job Summary:CERES RECRUITMENT SOLUTIONS LIMITED is seeking an experienced Legal Secretary to join our Private Client team. As a key member of our team, you will provide secretarial and administrative support to our Fee Earners, ensuring the smooth operation of our business.Key Responsibilities:Provide full secretarial and administration support, including...

  • Medical Secretary

    5 months ago


    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    This is an exciting opportunity to work within the Obstetrics, Gynaecology and Neonatology (OGN) Team. We are looking for an enthusiastic individual to join our team of Medical Secretaries to activelysupport the provision of an efficient, high quality and comprehensive secretarial and administrative service to a team of consultants to aid their direct...