Accounts Payable Assistant

5 months ago

St Andrews, United Kingdom Hutcheon Mearns Ltd Full time

Hutcheon Mearns are supporting a well-established St Andrews based organization in adding a Finance Assistant (Accounts Payable) for a fixed term contract. This organization is one of the leading higher education facilities in the UK.

**The Role**

To provide specialist financial management skills to support the other management disciplines within the organization in pursuit of its objectives. The role will support Financial Accounting within the Accounts Payable section. This involves the processing of all financial transactions within the University, except for payroll, and to maintain the integrity of the finance ledger. Accounts payable is responsible for all payments to vendors in an efficient and timely manner.

**Responsibilities**
- Full understanding of the purchase to pay process
- Checking and processing invoices, credit notes and expense claims into the University’s Finance system accurately and on a timely basis
- Processing scholarships and expense claims to students
- Having knowledge of payment processes including BACS and foreign currency transfers
- Providing financial information and advice to university administrators and external suppliers
- Gaining a basic understanding of the University’s Financial Regulations
- Possessing a basic understanding of VAT
- Full understanding and awareness of HMRC rules and audit requirements
- Understanding how different Finance systems integrate
- Demonstrating initiative and good problem-solving skills
- Requiring excellent IT and data processing skills
- Ability to work autonomously as well as part of a team to ensure that strict deadlines are met
- Coping with change to financial regulations and internal procedures
- Being well organised and able to prioritise workload with a minimum supervision
- Excellent telephone and interpersonal skills are essential

**Person Specification**

Essential
- HNC in Accountant or equivalent and relevant finance experience
- Understanding of the purchase to pay process
- Relevant experience working within a busy finance department
- Experience of processing high volumes of invoices/expense claims
- Experience of working in a customer focused environment
- Excellent IT and data processing skills
- Ability to work under pressure and meet strict deadlines
- Operate effectively as part of a team
- Ability to communicate verbally and in person with people by telephone in a confident and polite manner
- High attention to detail

Desirable
- Undertaking courses/exams for personal development
- Basic understanding of VAT
- Experience of working in the Higher Education sector
- Experience of Aptos and SITS finance systems
- Experience of dealing with foreign currency transactions and payments
- Demonstrating initiative and good problem-solving skills

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