Education Coordinator

4 months ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Manage the day to day operational activities associated with the educational arm of DREEAM. Provide professional, friendly and efficient administration support to the learners and faculty. Liaise with and build relationships with all stakeholders.

With support rom the Support Services Manager, ensure administration and support services are designed and delivered to achieve a high standard within DREEAM.

Manage the day to day activities associated with the provision of education in DREEAM ensuring the provision of a professional, efficient service which is responsive to the needs of our learners.

Take responsibility for all organisational aspects of timetabling for education curriculums on CELCAT. Then ensuring communication with administrators to provide enough time to prepare course handbooks and lecture programs in readiness for delivery by our faculty.

Take responsibility for managing various data services in DREEAM, ensuring that reporting is undertaken in an accurate and efficient manner.

Be responsibility for Support Services Key Performance Indicators (KPI) associated with your portfolio, ensuring that SMART actions are developed and coordinated to support any underperformance.

Plan and organise commercial courses in line with the DREEAM income generation targets, liaising with the Business Team to plan resource requirements.

Support and allocate and coordinator workload delegated to the DREEAM Administration Officers.

With over 17,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career

Support the Support Services Manager and Head of Operations with recruitment and selection of staff that fall within the support services team.

Support management of support services team in absence of Support Services Manager and Head of Operations.

Guarantee administration and support services are designed and delivered to achieve a high standard within DREEAM.

Provide support for all DREEAM recruitment requirement to TRAC in line with current pathways and HR processes.

Act as first contact for all students who attend DREEAM.

Manage the day to day activity associated with the provision of education in DREEAM ensuring the provision of a professional, efficient service which is responsive to the needs of students.

Provide front of house cover on a roster with the rest of the support services team.

Lead on planning educational placements related to DREEAM ensuring all students are provided with information / timetable 2 weeks prior to placement and all relevant checks and fees have been paid.

Co-ordinate local induction for non-medical and medical staff in accordance to internal contracts.

Take responsibility for all organisational aspects of timetabling for education curriculums on CELCAT. Then ensuring communication with administrators to provide enough time to prepare course handbooks and lecture programmes are ready for the event date in a timely manner.

Represent DREEAM at any Education Committee’s where appropriate. Supervise the organisation of papers, agenda and minute taking.

To implement and develop systems to maintain an effective filing system that meets the needs of the service and ensure that personal training files fulfil the trusts standards as described within policy for maintaining records for DREEAM.

Implement and review systems to maintain and track staff training, working with the senior educators to ensure the process remains flawless.

Deal with enquires internal & external, face to face and telephone enquires in accordance to DREEAM expectations.

Ensure timely and accurate data entry and retention of educational delivery evidence in line with quality assurance frameworks.

To take responsibility for managing the trainee database in DREEAM. Including feeding into the appropriate education committee team meetings regarding the delivery of training on the database.

As delegated allocate specific supervisors to Medical Trainees.

Support Business Support Officer & Digital Media & Marketing Officer with marketing external courses and advertising using all available forums.

Using the CELCAT management system in place, upload all relevant student information and timetable training in accordance to system processes and pathway.

Using CELCAT management systems ensure room bookings are logged into the system accurately and efficiently.

Produce reports for DREEAM Senior Management Team for the monthly speciality meeting, ensuring a clear narrative on a plan moving forward when target has not been met and what facto

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