International Law Firm Secretary

1 week ago

London, United Kingdom ABL Recruitment Full time

**Job description: International Law Firm Junior Secretary (Italian Speaker)**

**Working hours: 40 hours per week - Mon to Fri**

**Salary: Between £ 25,000 to £35,000 + Benefits**

**Location: London (Bank)**

**This role is not recommended for paralegals, law graduates or future lawyers as an entry-level position. This is a permanent long term job for a brilliant secretary.**

This is an exciting opportunity for you

A confident secretary that would describe yourself as: a proactive, smart, quick learner, switched-on and friendly professional also with a dynamic problem-solving mentality.

Our client is an International well-known law firm, that has been working alongside Italian companies worldwide for over 40 years, as well as assisting international businesses wherever they operate.

They became the benchmark legal partner for companies looking to create, invest and grow in Italy and beyond.

Also played a role in the most prominent financial and industrial transactions over the years, which have consistently made national and international headlines.

Ranking in the top 50 most innovative law firms across Europe with offices in London, Milan, Dubai, Brussels and other amazing cities.

They are currently looking for a Junior Secretary (Italian Speaker) for the London office.

They are always on the lookout for people who embody their values: commitment, ethics, excellence, innovation, merit and solidarity.

Skills and ideal experience:

- Good interpersonal skills, able to relate to people at all levels;
- Excellent communication skills in both English and Italian; (Written and spoken)
- Team player with good time management and organizational skills;
- Able to work under pressure;
- Extensive and comprehensive confident user of Outlook, Explorer, Word, Excel, Power Point and calendars;
- Proactive and multitask
- Previous experience of one year within a corporate office or legal environment would be preferable but not essential
- Previous experience with invoicing or billing activities would be a good plus, but also not essential
Main responsibilities:

- Greeting clients and being responsible of meeting rooms bookings and ensure the rooms are ready for each meeting as well as switchboard duties (answering calls and forward calls to the relevant person, take messages and forward detailed information).
- Diary management, managing time sheets and support with out of pocket processing and expenses registration on behalf of the lawyers as required;
- Travel arrangements, booking cabs, couriers, catering;
- Liaising with the other firm's offices (e.g. visiting lawyers);
- Assisting during meetings including welcome to visitors;
- Copy typing, inserting amendments and formatting documents according to
Lawyers instructions;
- General handling of documents (photocopying, forwarding, scanning, filing).
- Assistance to events at the Firm's premises and/or at any other venue in coordination with the Marketing Department;
- The job also may require some flexibility with respect to working hours to cover holiday, sickness, or according to a higher load of work.
- In addition to the above, the position requires general office duties like taking care of orders for the office (stationery, water etc) and check stock level, assisting the Office Manager and the senior Executive Assistants as and when required.

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