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Project Coordinator, Loans

4 months ago

Bloomsbury, United Kingdom The British Museum Full time

**Collection Care**
**Full-time, 41 hours per week (including one hour paid lunch break)**
**Permanent**
**£**33,368 per annum**
**Application deadline: 12pm (midday) on Monday 13 May 2024**

**About the role**:
Project Coordinators play a critical role in the delivery of the British Museum’s ambitious national and international programme. You will lead on the organisation and logistics for major exhibitions at Bloomsbury and for touring exhibitions all over the world. Working closely with expert technical, conservation and exhibition teams you will be confident in negotiating with art transport agents, lenders and touring partners alike, to enable the British Museum’s extraordinary collections to be seen by millions of people.

Please note, we have two vacancies available for this position.

**Key areas of responsibility**:

- Work closely with exhibition organisers at borrowing venues and with colleagues within the organisation on planning and logístical arrangements for loans out and into the Museum.
- Deliver standard processes, monitor and report on loans and exhibitions efficiently and effectively.
- Ensure compliance with licences, legal requirements and statutory obligations and assist in risk identification and review.
- Advocacy and consistent and effective processes and procedures regarding loans and exhibitions.
- Monitor project budgets, plan financial estimates and resources required.
- Liaise with internal and external stakeholders and maintain loans documentation.

**About you**:

- Knowledge of museum and cultural sector
- Ability to synthesise and report on information orally and in writing.
- Experience of loans/ exhibitions administration
- Excellent co-ordination and time management.
- Highly developed organisation skills
- Ability to plan and prioritise effectively.
- Experience of stakeholder management

**About the British Museum**:
Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is one of the leading visitor attractions and its world-famous collection includes the Rosetta Stone, the Parthenon sculptures, Egyptian mummies, the Admonitions Scroll, and the Amaravati sculptures.

The Museum offers a competitive benefits package including:

- Generous annual leave allowance of 25 days (rising to 30 days after 10 years’ service) plus 2.5 privilege days and plus bank holidays
- Membership of the civil service defined benefit pension scheme (find out _here_ what benefits a civil service pension provides).
- Free entry to a wide range of museums and exhibitions
- Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections
- Interest-free travel, bicycle and rental deposit loans
- Professional and personal development opportunities
- Employee Assistance Programme
- Discounts on food and gift shop purchases

**Additional details**:
For more information about this role, please see the job description.
- The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a Museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills and experience._
- We offer a flexible way of working scheme that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage about how flexible working could work for you. _We would typically see this role as working on site about 2 days minimum per week and as required for the demands of object and loan transport and to work with colleagues with roles that are fully site based._

**The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.**

Monitor project budgets, plan financial estimates and resources required.

Liaise with internal and external stakeholders and maintain loans documentation.

Maintain museum practice and risk management standards throughout the delivery and maintenance of loans.

Arrange transport and set itineraries in connection with loans and exhibitions projects.

Provide advice guidance and deliver training for staff on the technical aspects of collection care, loans management and loans-related issues.