Personal Assistant to The Head

2 days ago


Ely, United Kingdom Kings Ely Full time

**Personal Assistant to the Head**

**King’s Ely Junior School**

**Contents**

**Information for Applicants**
- About the School

**Personal Assistant to the Head of KEJ**
- Job Description
- Training
- Person Specification, Qualifications and Experience

**Terms and Conditions**
- Hours of Work
- Salary and Benefits

**How to Apply**

**Information for applicants**

**About the School**

King’s Ely can trace its origins from at least 970AD, making it one of the oldest schools in
Europe. Originally a monastic foundation and then a grammar school by Royal Charter, today it is a thriving independent day and boarding school for around 1000 boys and girls aged from 2-18, offering a broad range of GCSEs and A-levels and from which almost all pupils go on to good universities in the UK and abroad. Most students are day pupils from
Ely, Cambridge and the surrounding area, and there are also about 200 boarders with over 40 nationalities represented overall.

The School is subdivided into three sections: King’s Ely Senior (age 13-18) and King’s Ely
Junior (age 7-13), which occupy adjacent campuses and shared facilities, and King’s Ely
Acremont and Nursery (ages 2-6) which has its own self-contained campus about 400m from the main site. We have also recently merged with Fairstead House School in Newmarket, with an aim of working closely to achieve synergies, including in areas such as policies, back
- office, and general ICT provision and support.

The main campus extends to around 70 acres in total and comprises several historic buildings adjacent to Ely Cathedral as well as more recent, purpose-built facilities spanning the thirteenth to the twenty-first centuries, and almost 40 acres of playing fields.

King’s prides itself on being an academic school but not an academic hothouse. There is a great emphasis on personal development through an extensive co-curriculum of sporting, creative and performing arts and service opportunities as well as through building positive relationships with others in a tight-knit but outward-facing community. The safety, wellbeing and pastoral care of the whole community is central in what is a happy and purposeful school where our diversity and breadth of talent and ability is valued and nurtured.

King’s Ely also plays a key role in the local community. The School is one of Ely’s largest employers and also educates the boy and girl choristers of Ely Cathedral. King’s is also a proud founder member of the Cambridgeshire Educational Partnership, which numbers twelve local schools working together to improve educational attainment, especially for disadvantaged children. The School also offers a number of bursaries to enable pupils from all walks of life to benefit from the education it offers.

King’s Ely is a registered charity administered by a Board of Governors. The Principal is a member of HMC and the School is also affiliated to the Society of Heads, IAPS, the Boarding
Schools’ Association and the Choir Schools’ Association.

**Personal Assistant to the Head of KEJ**

In addition to providing exceptional administrative support to the Head of King’s Ely Junior
School, the person appointed to the role will, alongside a team of other administrators, manage multiple diaries, schedule meetings, construct and develop regular administrative routines and systems, prepare the weekly newsletter, maintain databases, contribute to regular special event planning and oversee some vital elements of pupil recruitment for this section of King’s Ely.

This role is located at the heart of the school and as such will require constant interaction with colleagues, children and the wider school community. Being naturally warm and welcoming, the person appointed will assume an important role as an ambassador for the Head and King’s
Ely as a whole. We seek a colleague with outstanding inter-personal skills who can be flexible and has a relentlessly positive approach to working in a busy and demanding role.

**Accountability**

There is a large team of administrative colleagues who work in support of the school. The
Personal Assistant to the Head of KEJ is line managed by the Head of KEJ and is a member of the wider administrative support team, overseen by the Chief Operating Officer. ****:

- _
**Core Responsibilities of the Role**
- Diary management
- Attending twice-weekly staff briefing and communicating the content
- Managing correspondence
- The recording and production of a range of staff meeting minutes
- Day to day internal and external communications, invitations and surveys
- Assisting with planning for interview days and staff recruitment, liaising with HR

KEJ in partnership with the Admissions Team
- To support recruitment and special events during some weekends and evenings
- The compilation and sharing of the weekly newsletter “Junior News”
- Scheduling special events and liaising efficiently with the other sections of King’s Ely, guests and external age


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