Subcontract Formation Specialist

4 weeks ago

London, United Kingdom Bechtel Full time

**Requisition ID**:275001**
- ** Relocation Authorized**:None**:

- ** Telework Type**:Part-Time Telework**:

- ** Work Location**:London (Chiswick)**

**Subcontract Formation Specialist - 275001**

**Company Overview**

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver.

**Position Summary**

Performs all phases of tasks involved in the sourcing, formation, tendering, negotiation and award and administration of EPC subcontracts. Communicates with bidders and personnel within Bechtel to establish clear definition of requirements and to assure proper performance to the stated project requirements. Maintains a continuing review of the progress of each subcontract and provides management with information regarding any scope budget, financial, legal or technical difficulties. Prepares change order and amendments, negotiates with subcontractors and customers to obtain settlement. Represents the company at all times with high moral standards and ethics.

This position reports directly to the Subcontracts Manager and receives technical and functional guidance from the M&T Supply Chain Manager.

**Typical Responsibilities**
- Be able to develop multiple contracts and/or services agreements simultaneously as assigned.
- Perform formation duties including but not limited to; source and prequalification of potential bidders, prepare and issue request for proposal packages, coordinate and resolve technical and commercial clarifications, receive bids, organize the evaluation process, prepare commercial bid summaries and recommendation documents, secure approvals in accordance with established procedures and prepare contract documents for execution.
- Implement the Division Responsibilities Matrix which records the Project’s agreed assignment of various subcontract management tasks and the Standard Work Process Procedures applicable to Subcontract Administration.
- Administer assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.
- Prepare and maintain control and status reporting documents.
- Prepare and organize assigned contracts sponsored meetings, such as bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between stakeholder parties on all contractual matters.
- Assist project Contracts team in solving and attending to administrative problems on planning, staffing, work-hour calculations, budgeting, procedures preparation, commitments involving monetary expenditure or risk, engineered technical specifications, or supplementary commercial conditions.
- Coordinates with Construction, Engineering and Support Services staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters.
- Represents Bechtel in contractual discussions of moderate complexity.
- Administers information programs to ensure mutual understanding of subcontract terms and conditions.
- Monitors cost v’s scope progress and prepares periodic status reports for management.

**Skills and Qualifications**

**Basic Qualifications**
- Bachelor’s degree in law, Business or Management is preferred.
- Experience in (sub)contract administration.
- Proficiency in all phases of the formation and award of large, moderately complex contracts.

**Additional Qualifications**
- Knowledge of service acquisition & procurement regulations, policies and practices.
- Demonstrated training or experience in pricing, contract law, negotiations and accounting.
- Working knowledge of engineering/construction industry contracting practices.
- Experience in developing contract types (including LSTK, T&M and UR), fee arrangements and contract terms.
- Experience in developing and recommending potential solutions to contractual problems to management.
- Broad knowledge and experience in subcontract administration required.
- Strong organizational and communication (oral and written) skills, professional and proactive approach to mitigation of contract administration challenges and inherent business risks.
- Knowledge of dev

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