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Senior School Administrator

5 months ago

Birmingham, United Kingdom University of Birmingham Full time

**Position Details**

Birmingham Law School

Location: University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £28,397 to £30,210, with potential progression once in post to £33,938

Grade: 5

Full Time, Permanent

Closing date: 15th April 2024

**Our offer to you**

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

**Role Summary**

Birmingham Law School (BLS) is one of five Schools in the College of Arts and Law with almost 2,000 students and around 100 staff.

An excellent communicator, the post holder will have outstanding attention to detail, be flexible whilst using initiative, be extremely well organised with the ability to manage a varied and busy workload, understanding the need for prioritisation, and the ability to learn new processes and skills. They will be a team player, whose proactive and efficient approach will support the School on a daily basis.

The post sits within the Business Operations team at Birmingham Law School, supporting the Senior Leadership team, which has responsibility for providing strong academic leadership and ensuring that the School achieves the highest possible standards in its varied activities.

**Main Duties**
- These are indicative but will change in response to changing needs and priorities within the School: _
- Liaise with senior School staff on a daily basis regarding the events of the day and to take follow-up action as necessary. This will include the School’s Head of Research, Head of Operations and Dean of School. Tasks may include preparing paperwork in a timely fashion and reordering activity at short notice when priorities change.
- Use initiative by looking ahead to anticipate challenges and opportunities and to discuss these as appropriate with the School Business Operations team.
- Service committees as required providing advice on University protocols and policies. Ensuring meetings are planned/terms of reference are applied and meetings are accurately minuted. To ensure the effective dissemination of information and that follow-up actions are completed.
- Support School Research as required, e.g. through support for Head of Research, committees, plus associated tasks, such as REF (Research Excellence Framework) planning.
- Undertake research on University matters and seek professional advice from different areas of the University as required by the School senior team (e.g. finance, facilities, HR). This will require clear thought and understanding and the ability to communicate effectively and confidently across the University.
- Support the School Administration Manager in the recruitment of academic staff. This will include arranging recruitment panels, preparing and completing paperwork, co-ordinating diaries and arranging shortlisting meetings ensuring that the School complies with University requirements.
- Provide senior administrative support for School academic processes. This will inc