HR Administration Assistant

2 weeks ago


Crewe, United Kingdom Mid Cheshire Hospitals NHS Foundation Trust Full time

To support the activities of the HR Advisors and HR Workforce Business Partners. You will be providing a comprehensive customer focused HR service by assisting managers with first level advice and support.

This role requires you to be a proactive experienced HR Administrator who has knowledge, skills and experience of working in a busy HR function.

An exciting opportunity has arisen to cover the maternity leave of the HR Assistant within the Workforce Team (From January 2023).

The role will support colleagues within the wider Workforce Team along with the Divisions of Diagnostics & Clinical Support Services and Medicine & Emergency Care.

The HR Assistant supports the activities of the HR Advisors and HR Workforce Business Partners. The postholder will provide a comprehensive customer focused HR service by assisting managers with first level advice and support. This role requires you to be a proactive experienced HR Administrator who has knowledge, skills and experience of working in a busy HR function.

Mid Cheshire Hospitals NHS Foundation Trust (MCHFT) provides good quality, safe and effective healthcare to the people of Cheshire and beyond.

The Trust, which manages Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford, was established as an NHS Trust in April 1991 and became a Foundation Trust in April 2008.

We employ almost 5,000 members of staff, provide around 540 hospital beds, with a range of services including accident and emergency, maternity, outpatients, therapies, and children's health.

The Trust is also part of Central Cheshire Integrated Care Partnership (CCICP), a unique local health partnership that provides a range of community services for people across South Cheshire and Vale Royal.

During the Coronavirus pandemic, the Trust was recognised nationally for its ‘Be Safe Be EquiPPEd’ campaign, which aimed to make the Trust as safe as possible for staff and patients, through supporting the correct use of PPE.

The results in the 2020 national NHS Staff Survey showed improvements in all elements of the safety culture theme, with 92% of respondents feeling their role made a difference to our patients. We were also recognised nationally for our workforce health and wellbeing initiatives.

At Mid Cheshire, we really value our staff and appreciate that in order to give our patients the best quality, compassionate care, we also need to look after our colleagues.

SERVICE DELIVERY
- To provide administrative support to the HR Advisory team in the delivery of a high quality, professional HR Advisory service to managers within the Trust.
- Assist in the provision of support as needed for recruitment processes including attendance at interviews on occasions.
- Support the delivery of the Health and Wellbeing agenda across the Trust.
- Assist in the preparation of training in HR related topics.
- Raise awareness of Health and Wellbeing initiatives and support with the promotion and communication of such initiatives.
- Assist in the supporting of managers in the analysis of HR metric / statistics, highlighting trends to the senior HR team.
- To maintain strict confidentiality at all times.
- To arrange meetings, hearings, mediations as required including the preparation and distribution of documentation both on a regular and ad hoc basis.
- To collate and prepare agendas for formal meetings and take minutes as required.
- To assist with investigations, including taking notes of meetings as required.
- To assist with the preparation of Health and Wellbeing events.
- To undertake or assist with the production of reports from ESR and to distribute these as appropriate.
- To support the HR team with the collation of data for projects.
- To prepare documents such as policies, audits, letters, presentations, reports to a high standard and as required.
- To be familiar with the workings of the team and the basics of HR policies and procedures and terms and conditions.
- To provide first level assistance to managers and supervisors requesting basic information relating to HR policies and procedures and terms and conditions of employment.
- To deal appropriately with telephone enquiries from staff, managers and outside agencies.
- To make use of IT resources (Microsoft office, ESR and possibly others) in many guises to assist the smooth running of the department.
- Take responsibility for own learning and development by recognising and taking advantage of all opportunities to learn, including full participation in KSF / appraisals.
- To assist with any other duties or projects which are not covered in this job description but are commensurate with the grade and duties and which may arise from time to time.

GOVERNANCE
1. Ensure compliance with Trust policies, procedures and guidelines for self and others, by taking action/alerting senior management team if practice appears to contravene policy, or if concerned about any aspect of patient care.
M



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