Team Administrator

3 weeks ago


London, United Kingdom Collinson Full time

**Purpose of the role**

To provide comprehensive and efficient administrative and organisational assistance to the President EMEA and to provide administrative support to their senior direct reports.

**Key Responsibilities**
- Full diary organisation and management for the President EMEA, ensuring they attend meetings on time with the appropriate presentations and always fully briefed. Ensuring their time is effectively managed by understanding daily and weekly priorities
- Minute and note taking with follow up of agenda items and actions, if necessary
- Managing multiple electronic diaries and forward planning; arranging international meetings on multiple time zones
- Coordinate and organise both internal and external meetings, including booking all required facilities, ensuring meeting rooms and refreshments are booked and Reception are notified of visitors
- Sourcing off-site venues, arranging logistics for conferences/events and dealing with related budgets, expenses and invoices
- Extensive international travel including booking transport, accommodation, transfers, preparing accurate travel itineraries & checking any visa requirements
- Organise and draw up expenses for timely submission, keeping accurate records
- Assist the wider team with their administration and organisation including preparation and amending of presentation material
- Book in team meetings and assist in team communications and arrangements
- General administrative duties

**Knowledge, skills and experience required**

**Skills**:

- Excellent attention to detail & communications skills
- Efficient and organised
- Excellent interpersonal skills & forward thinker
- Ability to multi-task and manage multiple stakeholders, and to integrate with teams
- Ability to maintain confidentiality at all times
- Team player

Experience
- Previous work experience of excellent diary and time management is essential
- Experience of working in a fast-paced and changing environment
- Experience of managing conflicting priorities
- Knowledge of MS Office including PowerPoint presentations, Excel spreadsheets, Word and Outlook
- IT savvy with experience of using different software packages for raising PO’s, completing expenses etc
- Experience of arranging & booking extensive travel itineraries
- Experience of organising corporate events

**Person Specification**

This position requires a high level of flexibility, a “can do” proactive attitude as well as being able to demonstrate strong organisational and coordinating skills. The ability to interact and communicate across all levels but also understanding the importance of confidentiality.

**You can look forward to a competitive salary, pension scheme, and further benefits**:

- Life Assurance Scheme
- Personal Income Protection
- Private Medical
- Discounted gym membership
- Wellness advice and support
- Cycle to Work Scheme
- Priority Pass Membership (Collinson Exclusive)
- Travel Insurance (Collinson Exclusive)

Our values form the foundation of our business, and the Collinson company culture is built around these values that help to shape a long-term, financially successful enterprise for both our customers and employees. They are summarized across four pillars**:Act smarter**, **Do the right thing**, **One team**, and **Be insight-led.



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