Associate Director, Facilities

6 months ago

Cambridge, United Kingdom Bit Bio Full time

bit.bio is an award-winning spinout from the University of Cambridge. Our breakthrough technology combines synthetic and stem cell biology for the precise, efficient and consistent reprogramming of human cells used in research, drug discovery, and cell therapy. At bit.bio, we are passionate about engineering human cells that will enable the medicine of the future. To do this we need talented and curious people who want to make an impact on the future of science and therapeutics.

As a team of individuals, we value science, collaboration, openness, curiosity and creativity. We are united by trust and respect for each other.

**Location: Babraham Research Park, Cambridge**

**Type: Full time, permanent**

**Salary: Competitive / Hours: 40 per week**

**Office based position with hybrid working flexibility**

**Your role in our team**

We are looking for a passionate Associate Director to lead our Facilities Management function through the next stage of significant growth and transformation and deliver a high-quality, professional Facility Management service to internal stakeholders ensuring services support the delivery of bit.bio strategic goals.

Reporting to the SVP, Technical Operations & Manufacturing the Associate Director, Facilities will provide strategic leadership, management and direction on facilities management, building operations, general and reactive maintenance, PPM maintenance delivery, health & safety activities, cleaning contracts, and catering services on site.

The Associate Director, Facilities is responsible for ensuring that the workplace is a safe environment and proactively leading day to day on health and safety activities. Managing and continually improving safe systems of work, ensuring that the business is compliant with all its health and safety obligations, and our contractual obligations to the campus, landlord and insurers.

**Your key responsibilities will include**:
**Facilities Management**
- Provide leadership and direction for Hard and Soft Facilities Management functions and ensure the effective management and technical control of all day to day reactive and proactive services for the business.
- Provide robust and effective oversight of the planning, administering and direction of service contracts, including development of service specifications and performance management of contracts and contractors.
- In collaboration with Finance, monitor and control use of the agreed facilities budgets ensuring value for money and effective control of expenditure. Proactively monitoring of Campus invoicing with Finance to ensure accuracy.
- Ensure maintenance and all other facilities support requests are scheduled and planned with internal stakeholders. Ensure arrangements are in place with regards to contractor permits to work, method statements and risk assessments, and that contractors are appropriately coordinated and supervised on site.
- Management of the Facilities Coordinator and oversee day to day equipment management activities, in accordance with the equipment lifecycle process and manufacturer specifications.
- Provide space planning expertise, coordinating remodelling and refurbishment initiatives, and forecasting space needs.
- Provide expertise in facilities management building projects and future capital projects.
- Coordinate facilities management contracts, reviews, and negotiations.
- Be the central point of contact with landlord and Babraham campus facilities teams.
- Manage catering activities, issues, and ensure safety compliance is followed.
- Manage cleaning company to ensure SLA is met and meeting bit.bio standards.
- Liaise with finance on Insurance activities where required.
- Line management responsibilities for the Facilities Coordinator and Lab Support team; implementing and monitoring objectives, personal development plans that support the needs of the individual.

In the event of a Facilities out of hours emergency, you must have the ability to respond and coordinate issues.

**Health and Safety**
- Lead the ongoing improvements in Health & Safety, delivering and executing safety programs and initiatives, monitoring, and reporting on safety compliance activities to the site head.
- Work closely with external consultants on safety projects and training activities where required.
- Responsible for completing and regularly reviewing risk assessments for building and equipment activities, retaining records as required.
- Manage Incident Management activities; Investigate and report incidents and accidents, develop and implement corrective action plans to prevent recurrence. Reporting such events to the leadership team and governing bodies as required.
- Coordinate regular training sessions on site safety for all bit.bio employees, obtaining support from external consultants where required in specialised areas.
- Active Safety Committee member working closely with the Safety Team members.
- Chair the Safety Committee meetings and ensure actions are trac

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