Team Assistant

3 weeks ago

London, United Kingdom FRENCH RESOURCES Full time

National law firm with a French desk based in London is looking for a **French speaking Team Assistant** to work with both the French and UK teams. This law firm strives to create meaningful personal and professional development opportunities and offer flexible working in support of a good work-life balance.The Team Assistantwill be the single point of contact for fee earners and the completion of their work. You will provide support to the French Group by working closely with the French clients, the firm's lawyers, key partners and support team members.

The Team Assistant role will become a hybrid position once the training is finished(min 2 days at the office).

**ROLE of the French speaking Team Assistant**:
**Client relationship management**
- Become an active part in the care of clients and be wholly familiar with contacts/clients and dealing with basic client queries as appropriate
- Manage the production of documents and check returned work produced by the Shared Services team/speech recognition for accuracy/formatting, before it is passed to the relevant lawyer
- Taking and making client related calls, dealing with and handling message taking as appropriate.
- Liaise with clients and marketing and provide support for scheduling tender meetings, directory interviews, client training, etc.
- Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoring.

**Administrative**
- Responsible for files to be opened and closed and supervise general filing requirements and record keeping and production of engagement letters ensuring compliant at all times
- Monitor and manage key dates for clients and ensure compliance procedures are up to date on all files and matters
- Support fee earners in business development activities including the involvement in preparation of pitches and presentations, scheduling meetings e.g. tenders, directories, internal client
- Assisting in the organisation of internal and external events, seminars and conferences (vulture)
- Manage diaries, ensuring they are up-to date, anticipating requirements e.g. associated travel/ accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and circulating papers
- Produce and maintain Excel spreadsheets as required
- Assisting in the tender process - liaising with Business Development, collating outstanding information, assisting with draft/final submissions
- Maintaining LinkedIn profile, updating connections and adding new activity
- Manages enquiry inboxes, and website queries
- Assisting on translation into French and/or English of documents, bulletins and marketing material circulated to French clients

**PROFILE**:

- Fluent French and English ((high level both oral and written)
- Experience of working in a legal or professional services environment as a Team assistant or Legal Secretary or Legal Administrator
- Advanced knowledge of Microsoft Office
- Advanced knowledge of document management/case management systems
- Proven experience of managing administration services and resources, with a hands-on, practical approach
- Excellent team player
- Confidential and discreet but able to redirect information when appropriate to ensure areas of concern are resolved effectively
- Well organised and methodical with excellent attention to detail, ensuring accuracy in all client communications and deliverables

**SALARY & BENEFITS**:

- Up to £31k/y
- 25 days holidays
- Private health care and insurance

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