Personal Assistant

5 months ago

London, United Kingdom Ministry of Justice Full time

Salary 1
- The national salary range is £27,223 - £28,613, London salary range is £31,169 - £32,760. Your salary will be dependent on your base location

Number of jobs available 1
- 1

Detail of reserve list 1
- 12 Months

Region 1
- London, Yorkshire and the Humber

City/Town 1
- Leeds, London

Building/Site 1
- 102 PETTY FRANCE (MOJ) LONDON, SW1H 9AJ, 5 WELLINGTON PLACE LEEDS, LS1 4AP

Grade 1
- EO

Organisation Grade for MoJ 1
- EO

Post Type 1
- Permanent

Working Pattern 1
- Full Time, Part Time, Part Time/Job Share, Flexible Working

Role Type 1
- Business Management & Improvement, Policy, Risk Management, Corporate Finance

Job description 1

**Personal Assistant & Policy Support Officer**

**EO**

**Prison Policy Directorate**

The Prison Policy Directorate is recruiting permanently for an Executive Officer (EO) Personal Assistant and Policy Support Officer. This campaign is being run externally and so is open to all who consider themselves suitable for the roles and meet the eligibility criteria in the wider advert within Civil Service Jobs.

**Location**:

- 102 Petty France, London
- 5 Wellington Place, Leeds (occasional travel between Leeds and London may be required post Covid-19)

In order for Policy Group to meet its evolving business needs all Policy Group staff are expected to attend their base location (102 Petty France or 5 Wellington Place Leeds) at least 2 days a week. This hybrid working arrangement is not contractual and as a result staff could be asked to attend their base location more frequently.

**Ways of Working**

At the MoJ we believe and promote alternative ways of working, these roles are available as:

- Full-time, part-time or the option to job share
- Flexible working patterns
- Flexible working arrangements between base locations, MoJ Hubs and home.

**Salary**

New entrants to the Civil Service will be expected to join on the minimum of the pay range.

If you are already a civil servant and are successful in an external recruitment competition for a role with us, your starting pay will be the better of:

- promotion terms or transfer terms, as appropriate; or
- pay on appointment arrangements (minimum of pay range)

**The Ministry of Justice (MoJ)**

MOJ is one of the largest government departments, employing over 90,000 people (including those in the Probation Service), with a budget of approximately £9.5 billion. Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales.

**The Work of the Prison Policy Directorate**

The Prison Policy Directorate is a high-profile, friendly and supportive team, leading on an important area of social policy to make a meaningful difference to the lives of prisoners and the public. The Directorate leads MoJ’s work to ensure our prisons protect the public by holding prisoners safely and securely as they serve their sentences handed down by the courts, and to tackle the underlying causes of offending by promoting rehabilitation and reform.

At the centre of the Directorate is the Director’s Office and Directorate Support Team. This team underpins the smooth running of the Directorate, providing business management and PA support to the Director, the Deputy Directors, and their teams - enabling the Directorate as a whole to effectively and efficiently deliver its policy and corporate objectives.

Our PAs sit within the Directorate Support Team and are also fully embedded in their respective Deputy Directors’ teams. PAs play a central role in the life of these Divisions - leading corporate and administrative responsibilities, collaborating across teams, and assisting on policy work as required.

**Personal Assistant & Policy Support Officer - **the role**

We are looking for a confident, self-starting EO with outstanding organisational and people skills to join our team. You will work at the heart of Prison Policy, providing PA support to two Deputy Directors and working within the Directorate Support team to ensure the smooth running and strong strategic planning of the Directorate.

You will have a positive and adaptable approach, with the ability to effectively prioritise and manage a busy workload. Alongside handling tasks from your Deputy Directors and teams, you will be expected to use initiative to identify priorities and issues that need your attention. You will be as comfortable using your own judgement as following instructions.

The primary function of the role is as a PA to two Deputy Directors. Subject to business need, we anticipate that there would be scope to also pick up policy work in due course.

**Skills and Experience**

Key Responsibilities of the role include:

- ** Diary & Inbox Management for two Deputy Directors **- you will** **arrange all internal and external meetings and ensure that your Deputy Directors have the materials and information they need for each meeting. You will ensure that commitments and competing demands

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