Administration Assistant

2 weeks ago

Manchester, United Kingdom GLM Business Support LTD Full time

A new fixed term vacancy has arisen for an Administration Assistant to provide a high quality and efficient administrative support service to our Manchester office.

Responsibilities will include document management, photocopying, scanning, binding; setting up meeting rooms and equipment as per business needs; managing post receipt and delivery; assisting departments and fee earners as required. The successful Administration Assistant will also have responsibility for welcoming visitors to the Firm and client hospitality, therefore a professional and courteous manner is essential.

The successful applicant will have exceptional customer service skills, be organised and self-motivated and have the ability to work on their own initiative, with excellent communication and interpersonal skills.

**Duties**:
To provide high quality and efficient administrative support as required;
To provide a positive, professional, courteous and high quality welcome to all visitors to the Firm whilst maintaining a hospitable, comfortable and tidy Client Experience Lounge;
To deliver high standards of client care in accordance with the firm's values and behaviours.

Provide general administrative support including:
Photocopying, scanning, binding and document management;
Post receipt and delivery (internal & external), fax delivery;
Court deliveries;
Assist departments and fee earners as required;
Support the Client Experience Team in creating a welcoming environment for clients and visitors to the Firm in a timely, professional, courteous and helpful manner;
Ensure meeting rooms are maintained to high standards. Prepare and clear down meeting rooms before and after meetings. Ensure that stationery and refreshments are regularly replenished and liaise with the Senior Administration Assistant in relation to the ordering of consumables;
Maintain and respect client and visitor confidentiality at all times.

**The Person**:
Client care focused with exceptional customer service skills;
Excellent verbal and written communication skills;
Proactive, self-motivated and enthusiastic with the ability to work well both individually and as a member of a team;
Excellent organisational and time management skills;
Proficient with IT hardware and programmes including Multi-Functional Devices, Microsoft Office and Outlook;
Flexible, reliable, punctual and adaptable.

**Benefits**:
25 days holiday plus bank holidays, generous salary sacrifice scheme and more.

Working Monday to Friday 9am - 5pm Salary £20500- £21500 depending on level of experience.

Manchester City Centre

**Job Type**: Fixed term contract
Contract length: 12 months

**Salary**: £20,500.00-£21,500.00 per year

**Benefits**:

- Company pension
- Life insurance
- Private medical insurance
- Sick pay

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Manchester: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Customer service/Reception: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

Reference ID: GLM/695

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