Personal Assistant

2 weeks ago

Swindon, United Kingdom UK Research and Innovation Full time

**Details**:
**Reference number**:

- 298820**Salary**:

- £25,702**Job grade**:

- Executive Officer- C**Contract type**:

- Fixed Term**Length of employment**:

- 12 Months**Business area**:

- UKRI - Administration**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- SwindonAbout the job

**Job summary**:
This role will provide comprehensive and proactive support across the Digital, Data and Technology programme working closely with the Deputy Directors and teams enabling colleagues to carry out their roles as effectively as possible. All work to be carried out to high professional standards and in a timely manner, always maintaining confidentiality. There will be a requirement to provide cover and to work collaboratively across the team.

You will be required to communicate and engage with internal and external team members. You will develop an understanding of all Digital, Data and Technology areas of business.

**Job description**:

- Diary management: proactively and effectively manage complex diaries, making appropriate use of time and resources, taking advice as necessary
- Manage all Deputy Director’s travel arrangements
- Maintain office systems, including data management and filing.
- Maintain regular meetings with key internal and external stakeholders
- Assist Deputy Director in researching and following up with action on matters which fall within the Director’s responsibility - chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations.
- Organise meetings and ensure that Deputy Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and where appropriate meeting papers.
- Meet and greet visitors at all levels of seniority.
- Producing high-quality PowerPoint presentations from the initial draft according to the house style
- You will be based in Swindon but may be required to attend meetings in other locations occasionally. Additionally, you may be required to work flexibly dependent on the business needs

This is not a comprehensive list, and we may require you to undertake other duties within the DDaT team.

**Person specification**:

- Education to degree level or ability to demonstrate an equivalent level of knowledge in a communications environment
- Experienced Personal Assistant at senior management level.
- Outstanding interpersonal and communication skills
- Excellent attention to detail, with the ability to maintain a high level of accuracy.
- A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
- Good general PC skills including a good solid understanding of MS Office packages and document management systems

**Benefits**:
We are committed to supporting employees’ development and promote a culture of continuous learning.
- Flexible working arrangements
- An outstanding pension scheme
- 30 days annual leave allowance - not including public holidays
- Employee discounts and offers on retail and leisure activities

At UKRI, we believe that everyone has a right to be treated with dignity and respect, and to be provided with equal opportunities to thrive and succeed in an environment that enables them to do so. We also value diversity of thought and experience within inclusive groups, organisations and the wider community.

Things you need to know

**Selection process details**:

- Feedback will only be provided if you attend an interview or assessment.**Security**:
- See our vetting charter (opens in a new window).- People working with government assets must complete baseline personnel security standard (opens in new window) checks.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)**Working for the Civil Service**:

- The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
- We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).-
- This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.- Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.**Contact point for applicants**:
Job contact:

- Name:
- Recruitment TeamTelephone:
- Recruitment TeamRecruitment team

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