Senior Document Controller

6 months ago

Warrington, United Kingdom Bilfinger Full time

**Senior Document Controller**

Location: Warrington

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

**Objective of the role**

In charge of the control and daily management of documents for assigned projects, taking into account the procedures agreed within the contract and process house, as well as supporting the staff in the region, facilitating the primary work process.

Performs quality and compliance checks on documents, assures proper filing and distribution to the relevant people and organizations during the full document lifecycle. Prepares progress reporting on document status and key performance indicators (KPIs).

**Duties and responsibilities**
- You will be the owner of the project document register, systems, and work-flow processes
- You will manage and control the flow of documents and information on projects
- Project documents will include Bilfinger deliverables, technical queries, vendor / other third party documents, client documents and commercial documents and communications
- You will be able to provide an accurate and up-to-date status of the information / document flow whenever requested
- You will be pro-active in advising when the next review / approval phase of a document is expected
- You will be responsible for ensuring that project team members always have accurate and up-to-date information
- Your job will allow other project members to focus on their respective roles
- You will work on projects ranging from Concept Design to EPC projects
- The projects will be for different sectors (Oil & Gas, Nuclear, Energy, Utilities, Chemicals, Food), small and large, and greenfield and brownfield projects.
- On EPC projects, you will provide a valuable link between Engineering and other departments
- Depending on the nature of the project, you may report to the Engineering Project Manager or EPC Project Manager on the project

**Required knowledge and experience**
- Educational qualification: Higher or secondary Vocational Education
- Work experience: Secondary Vocational Education, including > 3 years of relevant work
experience
- Knowledge of / experience with: Tools related to document control, planning & progressing.
- Fluent speaking skills and writing skills in the English language.

**Core competences**
- Result orientation with high accuracy working mentality (Internal) Customer orientation
- Coordinate and lead project needs with other Document Controllers
- Adaptability
- Planning and organizing
- Communication skills

**Experience**
- More than 6 years of experience as Project Document Controller in an Engineering / EPCM / EPC company (required), in one of the abovementioned sectors
- Familiar and experienced with the project workflows in Engineering and EPC / EPCM projects and have configured and managed the document flow (including Client and third party documents) throughout the entire project lifecycle
- Exceptional administration and organisation skills for document storage and upkeep of document register
- Proactive and assertive for chasing and expediting documents
- Excellent interpersonal skills and the ability to communicate with people at all levels
- Good knowledge of MS Excel
- Attention to detail for checking documents before issuing
- Experience with ACONEX Document Control is key for this role
- Experience expediting vendor documents and CICS (Procurement) would be an advantage
- Experience in Core Worx would be an advantage

If you wish to speak to a member of the recruitment team, please contact 01224 246246.

Engineering & Consultancy | Bilfinger UK Limited | Permanent | White-collar workers | High-school diploma or equivalent | General Administration

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