Global Mobility Assistant

2 months ago

Bedford, United Kingdom Howden Group Holdings Full time

From day one, our mission has been to create an independent business with a unique culture - one that is controlled by the people who work for it. Finding the most talented and entrepreneurial people has always been key to our success.

People come to Howden for lots of different reasons, but they stay for the same one: our culture. That’s what sets us apart, and why we nurture and retain the best talent in the market. Whatever your priorities - work/life balance, career progression, sustainability, volunteering - you’ll find like-minded people driving change at Howden.

Here at Howden Group Holdings, we are expanding our HR employee services team, to include a role to address some of our most complex HR queries across this continually expanding, fast paced, international company.

Reporting to the Head of People Services, the Global Mobility role is responsible for managing and maintaining all International Assignments and immigration across the group.

Providing high quality and tailored support, working in partnership with external providers to manage global mobility across the business consistently, ensuring tax governance, compliance and legal obligations are met.

Delivering against a clear global mobility framework, the successful incumbent will have strong coordination skills, be meticulous in detail, self-motivated to meet deadlines, building and managing stakeholder relationships proactively.

Please note that this role will be Bedford-based initially until our office move to Milton Keynes later in the year.

Role Responsibilities:
- Establish a Global Mobility Programme in co-ordination with Heads of HR, Senior Managers, and other HR colleagues with similar responsibilities globally.- Act as a first point of contact, working with local HR and Resourcing teams to encourage and support global mobility ensuring this plays a key part in talent acquisition.- Maintain accurate data on and off system to ensure due diligence and enable reporting.- Manage global mobility requests alongside our providers, Tax, HR Operations, Recruitment, and Risk to achieve early notification and action, adhering to the global mobility policy and minimising any potential risk.- Support and influence stakeholders, advising Partners, HR Operations/Recruitment teams on the immigration needs of both prospective and current employees.- Complete all work related to short/long term assignments, relocations/transfers, new hires (as applicable) and assist with international client secondments into or out of London, including preparation of proposals, cost forecast and relocation and immigration work.- Work closely with payroll provider as required. Working with international offices and HR teams to ensure the global mobility policy is adhered to, tracking any exceptions, and escalating where necessary.- Manage and improve global reporting of inter-office assignments.- Work with external Tax and Payroll Advisors to ensure they are provided with the requirements of any assignments, relocations, or short-term business visits.- Meet home office sponsorship licence requirements with SMS notification, including annual licence allocation.- Administering Immigration files of sponsored workers to ensure these meet requirements.- Notify immigration provider as required to work through cases and ensure compliance.- Monitor expiry dates of visa’s and work permits, managing new visa requests and extensions.- Work with Reward on relocation packages and policy for international assignments.- Continuous review of process to ensure meets requirements, is fit for purpose and adhered to consistently.

Required Experience:
- Analytical approach to working through complex cases.- Strong coordination and organisation skills - processes, procedures, data and documentation.- HR experience and knowledge of HR policies and processes.- Exceptional communications skills, listening, written and spoken to understand and articulate solutions.- Stakeholder management, able to build and maintain professional relationhsips and influence confidently.- Self-motivated and able to take personal responsibility to deliver results.- High level of self-awareness and personal standards / attention to detail.- Able to multi task and deliver to demanding and conflicting deadlines.- Great team player with a professional and pro-active approach.- Previous experience of having worked in an HR Shared Service environment.- Continuous improvement mind-set and approach.

Our Culture: People First

We’ve travelled far since opening our first office in 1994. Back then we were local experts - based in London, with direct access to the world’s biggest insurance market. We’re still locals, and we still deliver the right advice and the right insurance to our clients. But now, we’re local all over the world. With 15,000 global colleagues and a partner network spanning more than 100 territories, we are the largest independent insurance broker in the world. But our values haven

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