Finance Support

1 month ago

Manchester, United Kingdom SPIE Full time

**Job Purpose**
- To support and enable the Operations, Finance & Commercial teams to work effectively, especially bridging the AP Queries to a point of resolution, helping to maintain good relationships with clients and suppliers, ensuring that we all meet service levels, deadlines and targets.

**Aims and Objectives**
- Giving support to the finance and contract team in the timely resolution of cost control queries.
- Provide efficient administrative support and co-ordination to ensure the smooth running of associated facilities services Total Facilities Management (Hard & Soft Services) contracts.
- Review Purchase Orders on Concept Evolution & CPA (Causeway) system as required.
- To assist with the control of all financial and commercial aspects of the associated contracts.

**Key Responsibilities and Accountabilities**
- Daily resolution of purchase invoice queries across all facilities contracts
- Review and liaison with operations teams to resolve on-going purchase invoice queries.
- Processing of GRN’s within Causeway in relation to core works & Concept Evolution GRN’s.
- Support the commercial and contract teams in finding solutions to regular cost queries.
- Work with the helpdesk to mitigate and eliminate PPM & Core Maintenance admin queries.
- Weekly KPI reports on outstanding transactions.
- Monthly reporting to Senior team of processing status.
- Ad hoc supplier statement reconciliations.
- Engineer timesheet administration.
- Support Cashflow and Aged Debt Admin and Chasing.
- Liaising with suppliers & subcontractors to resolve invoicing queries.
- To undertake general office duties relating to the facilities contracts including correspondence & filing, preparation of reports & documents, updating of electronic records & material orders.
- Utilities Reconciliations, Review Direct Debit Allocation, Chase Matching Team & Assist with calculations to accrue costs at month-end.
- Undertake any other reasonable duty as directed by your line manager.

**Health & Safety**
- All employees are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy.

**Person Specification**

**Qualifications, Experience, Knowledge and Skills**

The knowledge, skills, qualifications and experience relevant to the position are:
**Essential**
- Excellent customer care qualities.
- Self-motivated with good communication skills, demonstrate effective planning and time management.
- Demonstrate the ability to integrate within a changing environment and take ownership and responsibility.
- Good working knowledge of MS Word, Excel, Access.
- Experience of interfacing with people including customers, suppliers & employees at all levels.
- GCSE (or '0' Level equivalent) passes in Maths and English or recognised equivalent.
- Good knowledge of Health and Safety in the workplace.

**Desirable**
- Experience of supporting a Regional/National Facilities Services business and working with large FM contracts, Hard & Soft Services.
- Knowledge of Financial systems.
- Experience in a similar role.
- A general understanding of Total Facilities Management.
- Experience of administration duties within Facilities Management contract environment.

**Competencies**

The core support team competency framework for the position are:

- **Teamwork**:

- actively contributes to the team and strives to improve teams’ effectiveness through personal commitment.
- **Planning, Organising & Executing** - able to understand the priorities, plan and organise the work and manage own time to deliver within the expected timescales.
- **Communication** - communicates clearly and concisely, impressing others and ensuring understanding of all relevant information in all circumstances.
- **Risk Management** - is aware on the impact on risk to the business and applies the necessary controls.
- **Adaptability** - is responsive and open to changing circumstance.
- **Drive for Excellence** - aims to deliver a high standard of work.
- **Self-Motivation and Development**- is confident in own ability and is motivated to deliver, using opportunities to further develop.
- **Customer Awareness** - responsive to the needs of the customer and aims to deliver customer satisfaction.

**Salary**: £25,000.00 per year

Work Location: In person

Application deadline: 15/06/2023

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