Contracts Specialist

4 weeks ago

Westhill, United Kingdom FinTech Recruitment Solutions Full time

FinTech RS are recruiting on behalf of our client for a Contracts Specialist/Senior Contracts Specialist based in Westhill, Aberdeenshire. This is a permanent, full-time position, with Hybrid working available.

Duties will include:

- Preparing procurement strategies and developing procurement plans and/or package summaries
- Contributing to the achievement of the Offshore Resources SCM, Contracts and Chartering function’s focus areas and priorities.
- Utilising key systems and tools including the Business Management System (BMS), SAP ECC, SAP Ariba, Exiger Insight 3PM, Synergi Life and SharePoint.
- Identifying gaps in supply chain availability and establishing Frame and Enabling Agreements where necessary.
- Upholding company competitive bidding principles
- Upholding company supplier registration, qualification, screening, and due diligence principles
- Prepare and issue Request for Quotations (RFQ’s), including gathering any required information from the wider business e.g., scopes of work, specifications and HSEQ requirements. Manage any associated clarifications.
- Complete commercial evaluation of supplier responses to RFQ’s to ensure best value for the company. Ensure that Technical, HSE and Quality evaluations are also completed.
- Produce Supplier and Commitment Approvals (SCA) forms and make recommendations for award.
- Negotiate payment milestones in contracts to ensure a positive, or at least, neutral cash flow position.
- Identify credit risks and implement mitigation measures such as requesting financial security.
- Demonstrate a good understanding of the company global insurance programme and specific insurance requirements for work orders and purchase orders.
- Ensure that tax implications are considered and assessed with support from the corporate tax department.
- Appropriate use of company standard terms and conditions.
- Interpret supplier qualifications and exceptions to standard company terms and conditions, understanding the risks and negotiating a favourable position
- Review, qualify and negotiate bespoke or non-standard terms and conditions, including drafting special conditions, to achieve the most favourable outcome for the company
- Drafting contractual documents such as work orders, and drafting contractual summaries and hand-over documents, ensuring that internal stakeholders are aware of company rights and obligations.
- Deliver kick-off meetings, ensuring that suppliers fully understand their obligations.
- Ensure that the requisite insurance certificates, parent company guarantees, and other financial securities are received.
- Demonstrate effective contract management, project control and reporting.
- Seek and pursue opportunities.
- Engage internal stakeholders to identify, evaluate, monitor and mitigate the impact of identified risks and their effect on cost, quality and schedule and other projects, work orders and purchase orders.
- Effective management and negotiation of Variation Order Requests (VOR’s).
- Draft Variation Orders (VO’s) and amendments.
- Provide advice and assistance on procurement and contractual matters.
- Effective management and negotiation of contractual issues, claims and disputes, escalating to Senior Contracts Specialist and management where required.
- Building and maintaining productive working relationships with key suppliers, internal fleet and equipment management, project management and technical experts.
- Set up invoicing process with the cost controller in accordance with the contract.
- Assist project manager in general co-ordination and administration of the project.
- Contribute to the preparation of the Project Monthly Status Report (PMSR) and attend PMSR meetings.
- Provide input into team weekly workload reports.
- Set up and maintain relevant registers to record correspondence, VOR’s / VO’s, claims etc.

Experience required:

- Previous experience working in a similar role in the construction, marine, subsea or offshore sector.
- Commercially aware, with sound contractual knowledge and ability to problem solve.
- Possesses an eye for detail with an ability to produce work of a high quality.
- Excellent interpersonal and communication skills
- Adopts a positive hands-on approach
- Able to coordinate workload and prioritise.
- High degree of computer literacy.
- Good general understanding of information management tools, with a particular emphasis on the SAP suite of products.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company car
- Enhanced maternity leave
- Enhanced paternity leave
- Flexitime
- Private medical insurance
- Work from home

Schedule:

- Flexitime
- Monday to Friday

Work Location: In person

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