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Ats Scheduler

3 months ago

Manchester, United Kingdom The Christie NHS Foundation Trust Full time

Due to a growth within our service, we are seeking to appoint two schedulers within the Directorate of Anaesthesia, Theatres & Surgery (ATS), which is apart of the Division of Clinical Support & Specialist Surgery (CSSS).
COVID Vaccine is not essential for this role.

The post holders will be responsible for the scheduling of patients within a specific specialty of either Urology, Gynaecology, Plastics or Colorectal Surgery and will complete all administrative tasks associated to the scheduling of patient’s surgeries.
The post holder is also expected to contact patients to arrange pre op checks, schedule their procedure date and contact other necessary stakeholders to ensure patients surgeries take place in efficient and safe manner.

The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.
We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
- The post holder will ensure that the Surgeon, Anaesthetist, and staff are allocated to the correct theatre lists.
- Input patient details into Theatreman once identified by the consultant from priority list of patients.
- Input all required information from the surgical booking form on CWP
- All aspects of patient access relating to the patients planned procedure including contacting the patient.
- Manage the timing of the procedure due to PPE process etc.
- Ensure coding is correct for the specialised procedures.
- Manage the surgical booking form ensuring it is updated in relation to the status.
- Cross cover with the Anaesthetic and Theatres schedulers to ensure there is no single point of failure.
- Pull all required data when requested e.g., utilisation, procedure numbers etc.
- To be responsible for administration services provided within their area of responsibility.
- Attend and actively participate in diary meetings.
- To further develop appropriate systems, policies, procedures, and management arrangements for delivering effective waiting list management.
- Understand the 62 day and patient access targets and be able to advise others on waiting list management issues, including The Christie Private Clinic.
- Review and analyse theatre data to track patients and take proactive action to support patient access targets.
- To develop and implement measures to ensure that services are cost effective and undertake regular benchmarking and auditing of processes.
- To ensure full compliance with all Trust Governance Standards including the assessment and management of identified risks.
- To monitor theatre activity against service level agreements and to access targets to take appropriate remedial action where necessary
- Ensure the production of all monitoring and performance reports relating to theatres.

Development & Innovation
- To identify and implement new and innovative ways to improve the patients journey through to treatment within Theatres.
- To assist in reviewing and developing new policies and procedures when identifying operational issues.
- To take responsibility for his/her performance and take action to address identified personal development areas.
- To support innovation and change within your area to underpin the modernisation of services, in line with the Trust transformational workstreams.
- Undertake training programmes for the key users on theatre schedule and input data system.

Communication and Information Management

To maintain and review effective information systems to facilitate the collation of theatre information and reports as required by the Management Team to meet both internal and external Trust reporting requirements.

To liaise closely with the independent sector colleagues to ensure that patient lists are supplied and received in a timely manner and maintain effective communication channels To liaise with ward managers regarding the level of planned admissions so duty roster can be planned in accordance with activity and expected date of discharge information.

To work along with senior theatre team in managing theatre schedule and staff rota.

Quality

To work within the requirements of the Trust’s integrated governance framework, ensuring that all policies relating to delivery of administrative services meet relevant legislative and policy requirements for the Theatre