Management Assistant

2 weeks ago

London, United Kingdom Shell Full time

**The Role**:
**Where you fit in**

Carbon Capture and Storage (CCS) will be a key contributor to the Energy Transition. This role provides an exciting opportunity to be part of a dynamic organisation that is contributing directly to Shell’s Powering Progress strategy.

The role is responsible for providing first class administrative and secretarial support to the VP CCUS, GMs and the LT.

**What's the role?**

The position will involve collaborating with Leadership Team members in various countries/continents, engaging global contacts both within Shell and externally, as well as other assistants.

Typical day-to-day activities will include:

- Full diary/schedule/calendar management for VP CCS and GMs
- End-to-end travel coordination; which may include visa/passport management, travel bookings, hotel reservations, expense management, arranging f2f session itineraries and liaising with local staff, providing accurate printouts, car rental, organising/coordinating events in/outside Shell offices (such as social events, LT meetings, external company sessions)
- General office management
- Scheduling a variety of types of meetings for attendees in multiple time zones, including booking facilities when necessary
- Set-up of video conferencing, audio conferencing and web conferencing facilities
- Assisting in preparation of documents, reports, presentation material
- Arranging on-boarding of new staff
- Relevant building access for external visitors and visiting staff, and at times preparing the agenda, greeting and escorting visitors as needed
- Business Focal Point for buildings/real estate/facilities management
- Maintaining/managing sharepoint site and reference documents held within, including acting as custodian of access rights
- Managing financial transactions using GCC, payment of invoices, setting up of purchase orders, filling invoices
- Supporting CCUS communication activities including administration and logistics for staff webcasts/town halls

**What we need from you?**
- A role suitable for an experienced Management Assistant with excellent business support skills
- Ability to work both independently and as a member of a team, to set priorities and manage workload
- Ability to build a connection and to work with PAs across the Shell organisation to optimise and align calendar schedules etc.
- Utmost integrity to work on confidential matters
- A self-starter, able to display initiative and a large degree of flexibility to take on a range of activities
- Able to multi-task and manage conflicting priorities with a positive attitude
- Resourceful and able to competently handle unforeseen circumstances as and when they arise
- Excellent English language skills
- Courteous with a strong sense of diplomacy
- Excellent interpersonal skills with an ability to communicate effectively and a proven track record of establishing relationships and networks at all levels
- Confident in dealing with senior leaders and external visitors and to act as an Ambassador for Shell
- Exposure to corporate/global environment
- Computer literate and sufficiently experienced with Shell systems to be able to guide others
- Demonstrates Learner mindset

**COMPANY DESCRIPTION**

Shell started operations in the United Kingdom more than 110 years ago. Since then we have grown into a leading innovative oil and energy company that rewards its employees by investing heavily in their careers and learning. Our people are our greatest asset, and our commitment to your career will see you thrive in a work environment that offers an industry-leading development programme. When your ideas travel, Shell will benefit and innovation will thrive. Shell has a key role to play in helping meet the UK’s growing energy demand, whilst using innovative technologies to develop cleaner energy. We are the largest FTSE 100 company in the UK by market capitalisation, and make a significant contribution to the UK economy. As well as processing 35% of the gas coming into the UK, we serve more than four million customers at our filling stations each week. Shell employs some 6,400 skilled staff as well as many contractors.

**An innovative place to work**

There’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.

Join us and you’ll add your talent and imagination to a business with the power to shape the future - whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently.

**An inclusive place to work**

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment - one where you can express your ideas, extend your skills and reach your potential.
- We

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