Purchase Ledger Administrator
3 weeks ago
We’re looking for a detail driven Purchase Ledger Administrator who wants to join our established central finance team in Milton Keynes. The central finance team has a firm wide remit offering the opportunity for a broad and varied scope.
As a Purchase Ledger Administrator you will collate, record and process all invoices, partner expenses, foreign invoices and company credit cards for the firm in a timely manner, ensuring the correct coding and authorisation. You will organise payment ofsuppliers within the constraints of supplier payment terms and the firm’s cash flow.
In 2020 we won the Best Advisory Services category of the new Business Resilience Awards, organised by Accountancy Age. Previously we won; National Firm of the Year, Tax Team of the Year and Graduate and Non-Graduate programme of the Year at the BritishAccountancy Awards, we internationally re-branded, and we grew substantially with high-profile mergers. It's an exciting time to join the firm
We have an excellent flexible benefits package available, details available on request.
**Example of main duties**:
Process all supplier invoices via the SAP system in a timely manner.
Weekly review of purchase order listing and chase outstanding invoices as required
Monthly review of supplier accounts, resolving queries, obtaining invoices and matching of
Processing of twice monthly payment runs via BACS and cheques and ad hoc payments
throughout the month.
Processing of weekly foreign payment run.
Undertaking month end procedures and reconciliations within the given deadlines. Including
posting of intercompany invoices, invoice and utility accruals.
Process all cloud accounting invoices and related disbursements
Review and process partner’s expenses ensuring all receipts are included and claims are within
the Firm’s expense policy
Preparation of the quarterly payment forecast for inclusion within the cash flow forecast for
financial director.
Collate data from the offices regarding Institute subscriptions, compare with invoices, reconcile
and make annual payments
**Qualifications/skills**
Good knowledge of purchase ledger systems
Good knowledge of VAT (essential)
Good organisation skills
Ability to prioritise own workload to ensure that all deadlines are met.
Ability to communicate well with all levels of staff across the group companies
IT literate - Excel, Word and SAP (although SAP not essential)
Ability to analyse and reconcile data to answer queries on supplier and nominal ledger accounts
Ability to think "outside of the box"
Proactive attitude - constantly looking for efficiencies and ways to implement
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