Administrator (Advanced Mathematics Centre)

3 weeks ago

Coventry, United Kingdom Unitemps Full time

**Part-time position: 22 hours per week during school term-time only (39 weeks per year).**

The Warwick Mathematics Institute (WMI) are looking to recruit an Advanced Mathematics Centre Administrator to provide first class administrative support to the range of activities carried out by the Advanced Mathematics Centre. The Centre is responsible for delivering the Advanced Mathematics Support Programme (AMSP). This is a government-funded initiative which aims to increase participation in Core Maths, AS and A Level Mathematics and Further Mathematics, and improve the teaching of these level 3 maths qualifications.

The post holder will work closely with the Advanced Mathematics Centre Manager to ensure any events and activities offered by the Centre are delivered to the highest standard. The post holder will be responsible for administration relating to the events delivered by the centre, including catering orders, preparation of materials, set up and other related tasks.

The role would suit an experienced administrator who is keen to continue to develop their skills in this area. Within this position you will be confident to establish and follow administrative systems and processes to ensure the effective and efficient operation of the Centre and all its activities.

You will be responsible for accurate record keeping which will include ensuring accurate financial records are kept of transactions relating to the Centre and you will carry out transactions using the University systems. You will be responsible for submitting any expense claim forms relating to events conducted by the Centre. You will also be required to keep accurate records relating to the enrolment and registration of students onto events offered by the Centre.

**1, Establishing and following administrative systems and processes**

Working together with the Advanced Maths Centre Manager to establish and follow effective, efficient, and flexible administrative systems and processes, ensuring the delivery of activities of the centre.

**2, Financial Operations**

Responsible for recording financial transactions of the Advanced Maths Centre in the University’s systems as well as creating and maintaining accurate records of the financial activity of the Centre.

Responsible for using the University’s systems to carry out all transactions to and from the Advanced Maths Centre account.

Responsible for submitting all funding claim forms necessary for events run by the centre, submitting invoices for this funding once events have taken place and maintaining clear and up-to-date records related to these funding claims.

**3, Record Keeping**

Responsible for maintaining and updating records. In particular, enrolment and registration of students for classes run by the Centre and records related to delegates who have registered for events, as well as records relating to financial activity of the centre.

**4, Events**

Responsible for administration related to Advanced Maths Centre events. In particular, inputting events onto AMSP system and website, room bookings, catering, registration of delegates, all related invoicing, preparation of materials, attendance recording and follow up.

**5, General Administration**

**6, Warwick Mathematics Institute (WMI) Admissions Support**

**Skills and Experience**

Educated to at least GCSE level or equivalent (including grade C / 4 or above in English and Mathematics)

Experience in an administrative role

Experience of using Microsoft Office packages in the workplace including Word, Excel, Outlook and Teams

Excellent written and oral communication skills, including the ability to communicate with and influence a wide range of external and internal stakeholders at all levels

Strong interpersonal skills including the ability to build relationships, to respect confidentiality and to deal with staff and students in a sensitive and professional manner

The ability to use initiative and work independently

Maintain a high level of accuracy

Excellent organisational skills and the ability to prioritise and re-prioritise a number of different activities independently and to meet deadlines

Ability to anticipate issues and problems and to propose practical solutions

Experience of event organisation

To have a flexible approach to working and the ability to adapt to change
- **Please note due to the nature of the role, students will not be considered for the role.**_

**Job Type**: Part-time
Part-time hours: 22 per week

**Salary**: £11.17 per hour

**Benefits**:

- On-site parking

Schedule:

- No weekends

Work Location: Hybrid remote in Coventry

Reference ID: 1059513

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