Personal Assistant National Buying

6 months ago

Atherstone, United Kingdom Aldi Full time

This is about providing invaluable support to your Director, managing the systems and processes in your area to keep things running smoothly.

You'll play a key role in ensuring an efficient and co-operative working environment. It'll involve day
- to-day organisational work, data processing and analysis. Naturally, you'll need to be on the ball and well organised, with excellent attention to detail and a willingness to learn.

We do things our own way at Aldi. But whatever we're doing, we must be getting it right. With a wave of impressive sales figures behind us, we're opening new stores at lightning speed. And to keep on top of that wave, we have to do something pretty special to keep our customers coming back for more.

An opportunity has arisen for an experienced PA to join a highly motivated, fast-paced team dedicated to implementing change at every level and in every part of the business, on a 23-month fixed term contract.

**Your New Role**

Supporting the National Business Coordination Assortment Director, the role will include:
Meeting Coordination:

- Support the Director in managing external stakeholders, Senior Management, and visitors, including preparing for visits.
- Plan, coordinate, and manage meetings across multiple time zones, including booking meeting rooms, providing refreshments, and setting up MS Teams meetings.
- Prepare meeting agendas and presentations and take minutes during meetings to document key points and tasks.
- Communication and Relationship Building:

- Draft and proofread stakeholder documentation.
- Coordinate and chair meetings at various levels.
- Build and maintain excellent relationships and communication with internal, external, and international contacts.
- Foster collaboration and communication across different departments and levels.

Administrative Support:

- Manage the Director's diary, ensuring smooth scheduling of annual, weekly, and project-related activities.
- Arrange interviews and oversee the new starter onboarding process.
- Support the induction of new Managers and team members, including training plan coordination.
- Handle confidential and sensitive information with the utmost discretion.

Financial and Resource Management:

- Collate monthly UK and international expense claims and ensure adherence to company policies.
- Process invoices and maintain accurate records.
- Manage, track, and update the Assortment monthly budget and resource tracker.

Travel and Correspondence:

- Arrange UK and International travel, including flights, trains, hotels, and itineraries.

**About You**
- GSCE’s in Maths and English or equivalent qualifications
- Previous PA experience required
- Proficiency in Microsoft Word, Excel, and PowerPoint
- Meticulous attention to detail
- Strong organisational skills for effective prioritisation and multitasking
- Extensive experience in diary management
- Proficient in assembling impactful presentations
- Sound financial acumen
- Demonstrates discretion and professionalism with confidential personnel-related data
- Proactively manages communication and sets clear delivery expectations
- Exhibits confidence, professionalism, and articulate communication
- Effective liaison and relationship-building across various hierarchies
- Maintains composure and performs well under pressure
- Capable of juggling multiple projects and tasks concurrently
- Exceptional verbal and written communication skills
- Collaborative team player
- Expertise in scheduling, accounting for different time zones

**What You’ll get in Return**
- Salary starting from £34,960 rising to £40,510
- 5-day/40-hour week, working Monday
- Friday, with the opportunity for remote working 2 days per week.
- Access to a free, 24/7, confidential virtual GP service for all Aldi Colleagues and their children (under the age of 16)
- 5 weeks’ annual leave plus Bank Holidays
- In office flexi-time
- Full training provided
- Pension scheme
- Private employee medical insurance after 4 years
- Company sick pay scheme
- Company maternity, paternity and adoption leave pay after 2 years
- Long service rewards
- Access to MyBenefits, where you can find a wide range of benefits, including our bike to work scheme, shopping and cinema discounts, health cash plan, a FREE will, travel and discounted gym memberships, as well as a host of benefits to support your financial and wellbeing needs

Aldi is an equal opportunities employer. We’re committed to maintaining a diverse and inclusive workforce and are dedicated to promoting a culture of inclusion, providing an environment in which collaboration, respect and fairness are essential. We value diversity and are dedicated to treating all of our colleagues and prospective colleagues fairly and with respect.

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