HR Assistant

3 weeks ago

Cambridge, United Kingdom MRC Laboratory of Molecular Biology Full time

To provide professional and proactive recruitment focused administrative support to the Human Resources (HR) Department at the Laboratory of Molecular Biology (LMB). Specifically providing an effective recruitment service as well as general support to the HR Advisors and wider team.

**Main Duties/Key Responsibilities**:
**Recruitment**:
To support HR Advisors in the management of recruitment campaigns you will:

- Provide administrative support for the end-to-end recruitment process, including initial discussions regarding campaigns with the HR Advisors, the co-ordination of recruitment documentation, the creation of advertising and campaign monitoring, shortlisting and interview co-ordination and contract generation and suggest improvements where necessary.
- Provide a supportive role to the HR Advisors, they will oversee and be responsible for the recruitment service so will require your expertise and assistance in ensuring the service is efficient and effective.
- Support the HR Advisors where possible in the management of immigration cases. You will need to be willing to learn the process and provide any support which may be required.
- Provide support to the HR Advisors in the proactive monitoring of the recruitment service undertaking research as and when required e.g. investigating media sources and carrying out fact finding and recruitment data analysis.
- To provide recruitment reports to HR Advisors as requested.

**General administrative tasks**:

- To act as a first point of contact for visitors to the HR department, directing queries as appropriate to the HR Advisors and wider team and effectively trouble shooting where possible.
- To jointly oversee the efficiencies of the HR admin function including escalating matters to the HR Advisors as appropriate.
- To provide cover and support to the HR Admin Assistant during busy periods and absences.

**Additional Information**:
For this role we are open to discussing the possibility of part-time hours, hybrid working, flexible start and finish times, or compressed hours. Please talk to us at interview about the flexibility you need.

**Working Relationships**:
You will be line managed by one of the HR Advisors, with all Advisors providing support and guidance. You will work alongside the HR Admin Assistant.

Daily communication will be required with HR Advisors and the wider team.

Regular communication will be required with LMB staff, including administrators and with UK Shared Business Service (UK SBS).
- Person Specification 1
- **Education / qualifications / training required**:

- Essential:_ Educated to A Level standard or equivalent experience.
- Desirable:_ Level 2 Business & Administration qualification or equivalent.

**Previous work experience required**:

- Essential:_
- Experience of working in a busy office environment.
- Experience of working as part of a team.
- Experience of prioritising own workload.
- Desirable:_
- Experience of working in an HR environment and providing HR administration.
- Experience of administering a recruitment process.

**Knowledge and experience**:
**Creativity and initiative**:

- Essential:_
- Ability to act on own initiative, but also to know when to seek advice.
- Ability to think creatively and interpret instructions.

**Independent working**:

- Essential:_
- Intuitive with the ability to manage challenging situations with little or no supervision.
- Willingness to venture into the lab and liaise with staff and visitors as necessary.
- Desirable:_ Experience of carrying out project work.

**Verbal and written communication skills**:

- Essential:_
- Attention to detail in written work.
- Ability to interact with varying levels of staff and visitors.

**Personal skills / behaviours / qualities**:

- Professional, approachable, and consistent.
- Sensitivity to general HR situations.
- Good organisational skills with the ability to adapt to regularly changing priorities and workloads.
- Further Information 1
- **Corporate/Local responsibilities & requirements**
You must at all times carry out your responsibilities with due regard to the UKRI:

- Code of Conduct
- Equality, Diversity and Inclusion policy
- Health and Safety policy
- Data Protection policy

Job descriptions should be reviewed on a regular basis and at the annual appraisal. Any changes should be made and agreed between you and your manager.

The above lists are not exhaustive and you are required to undertake such duties as may reasonably be requested within the scope of the post. All employees are required to act professionally, co-operatively and flexibly in line with the requirements of the post, the MRC and UKRI.

The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment.
- The MRC is a great place to work and progress your career, be it in scientific research or the support fu

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