Compliance & HR Officer

4 weeks ago

Hemel Hempstead, United Kingdom Heidelberg Engineering Limited Full time

**About the Company**

Heidelberg Engineering Limited is a wholly owned subsidiary of a world-leading manufacturer (Heidelberg Engineering GmbH) and a high-quality ophthalmic diagnostic solutions provider. We are in a significant period of expansion and are looking to grow our support functions to provide the best possible Compliance and HR support to the business.

We have an opportunity for a Compliance Administrator to join our team supporting the Compliance Department of the business working with Managers on Regulatory and day-to-day HR Compliance issues.

**Application Deadline**

Application closes on 14th April 2023.

**Purpose of Role**

Playing a critical role, you will assist with the maintenance of our ISO 13485:2021 certification through change and improvement in performance and quality. The role provides support and guidance to all business divisions including Technical Support, Business Development, and Personnel Management.

The role requires a combination of analytical skills, an understanding of business needs, good commercial awareness, sharp administrative skills, and a key eye for detail. Experience working with ISO 13485 or 9001 would be a distinct advantage, alongside, a positive, can-do attitude.

**Hours of Work**

40 hours per week.

**Salary**

Competitive Salary

**Job location**

You will be based at our Hemel Hempstead offices.

**Benefits**
- Competitive Salary.
- Annual Bonus - based on company and individual performance.
- Private Healthcare.
- Excellent Contributory Pension Scheme.
- Life Assurance.
- 25 days annual leave + bank holiday
- Interesting, challenging work at a dynamic international company.
- An open business culture and a pleasant working environment.
- A highly motivated team in an international environment.

**Key Responsibilities**
- Regulatory Compliance_
- Work with the team across the business to implement a system of internal assurance covering the Standard Operating Procedures (SOP), Policies and Processes needed to comply with ISO 13485.
- Assist with the maintenance, and revision of the Company’s SOPs, Policies, and Procedures.
- Assist with the planning and preparation for internal and external audits.
- Assist with analysing contractual and regulatory documents that have implications for the Company.
- Assist in the preparation of product registration dossiers and follow up on regulatory queries.
- Mapping and assessing current processes and tools to identify needs and opportunities for improvement.
- Proactively identify emerging regulatory risks and monitor and report legislative changes likely to impact the Company.
- Monitor KPI’s including the timely completion of quality systems metrics.
- Monitor compliance with the UK-GDPR, EU-GDPR, and other data protection laws with our data protection policies, including managing internal data protection activities and carrying out compliance reviews.
- HR Compliance_
- Onboarding new colleagues to meet Company and legal standards.
- Creation and maintenance of HR records, including processing any changes in the HR System and drafting contract amendment letters.
- Collate HR Statistics, Data and Trend to help improve employee management and relations.
- Providing ongoing support for managers in the day-to-day management of their teams.
- Ensuring compliance with all legal requirements in personnel management.
- Supporting the business through disciplinary and grievance processes ensuring that all statutory and internal standards are adhered to with support and guidance.

**Qualifications Needed**
- BA in Humanities/BSc in Business Administration or equivalent experience (_desirable_)
- Previous experience working within an Administration role is preferable, but not essential.

**Experience, Skills, and Expertise**
- Ability to manage a varied and wide range of administrative tasks simultaneously.
- Ability to analyse critical regulatory dossiers and government guidelines.
- Excellent organisational and project management skills.
- Ability to work in a team and interact with diverse stakeholders.
- Working knowledge of Quality Management Systems requirements (_beneficial_)
- Confident written and verbal communicator, including being able to deliver presentations face-to-face and virtually to key stakeholders.
- Strong interpersonal, communication, and influencing skills.
- Previous experience with Customer Relations Management systems such as _Microsoft Dynamics, Salesforce, Sage, or Similar_ (_beneficial_)
- Excellent attention to detail.
- Proactive, self-motivated with a growth mindset and the willingness to learn.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Free parking
- Gym membership
- Life insurance
- Private medical insurance

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Work Location: One location

Reference ID: HEUK2105_003

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