Team Secretary

3 weeks ago


Warwick, United Kingdom Coventry and Warwickshire Partnership NHS Trust Full time

A great opportunity available for a Team Secretary to join our Admin Support team based at St Michaels Hospital

The Team Secretary provides a comprehensive administrative and secretarial service for the AHP Team which includes the Therapies Manager, Occupational Therapists, Activity Co-ordinators, Physio Team, SaLT and the Dietitians.

We are looking for someone who is friendly and approachable with great communication skills, who can build good working relationships within a fast-paced environment. As well as being a team player, we seek applicants who can demonstrate sensitivity/confidentiality due to the nature of the service and able to work autonomously with a flexible approach and strong work ethic to prioritise and multi-task.

We require applicants to share our vision to become an innovative, forward-thinking, and inclusive teaching organisation, enabling us to provide consistently high quality, safe, and compassionate care and to demonstrate our Trust values of compassion, respect, integrity, working together and seeking excellence to present a professional image and maintain the highest standards of customer service and confidentiality.
Essential

Good General Education (eg. GCSE English and Maths A-C)
Experience of working in a busy office / customer care environment
Experience of working with a range of Microsoft Office packages (eg. Outlook)

Desirable

Good organisation skills and ability to multitask
NHS Admin Experience
Experience in using Carenotes or similar Electronic Patient Records System
Ability to maintain relevant recording and information systems
Excellent communication / customer care skills both written and verbal demonstrating sympathy and compassion

Annual leave starting at 27 days + BHs, rising to 33 days + BHs,

Generous pension scheme,

Health and wellbeing offers for staff,

Reimbursement of eyesight checks,

Employee assistance programme (counselling, financial/legal support, etc),

On-line learning + qualification development programmes,

Coaching support,

Success awards, including long service vouchers, etc.

Work effectively as a team member

Supervise the day to day workload of Band 2 Admin Support staff

Provide an administrative service across all services in the building

**including**: word-processing, drafting and producing for example meeting notes, reports, letters and business documents from either audio or copy sources

Undertake general office duties as required including filing, photocopying,
collating and distributing information, receipt and distribution of incoming and outgoing mail

Operate and maintain a robust, accurate and secure filing system that is
easily accessible by all staff

Maintain spread sheets and databases including the production of regular
information reports

Be responsible for organising and servicing meetings / events as required,
including room bookings, taking accurate notes, transcription and circulation as appropriate

Procurement - order stationery, clinical supplies and equipment stock
Use own initiative to meet tight deadlines

Provide flexible administrative and clerical cover as required. This might
occasionally involve working at another base in the local area during cross
cover arrangements.



  • Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    We are looking for highly motivated, committed and passionate individuals to join our Medical Secretarial Team at South Warwickshire University Hospital. The Medical Secretarial Team consists of a number of different specialities, meaning there are various positions available ranging from 15 hours per week to 37.5 hours per week. Those specialities with...


  • Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    We are looking for highly motivated, committed and passionate individuals to join our Medical Secretarial Team at Warwick University Hospital. All positions are based at Warwick Hospital working Monday - Friday and will involve a mixture of home and office-based work. **Would you like job where you can expect**: Every day to be different. Work with a...

  • Team Secretary

    2 weeks ago


    Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    We are looking for highly motivated, committed and passionate individuals to join our Medical Secretarial Team at Warwick University Hospital. All positions are based at Warwick Hospital working Monday - Friday and will involve a mixture of home and office-based work. Both full time and part time positions are available. **Would you like job where you can...

  • Team Secretary

    1 week ago


    Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    We are looking for highly motivated, committed and passionate individuals to join our Medical Secretarial Team at Warwick University Hospital. All positions are based at Warwick Hospital working Monday - Friday and will involve a mixture of home and office-based work. Both full time and part time positions are available as well as both permanent and fixed...

  • Team Secretary

    7 days ago


    Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    We are looking for highly motivated, committed and passionate individuals to join our Medical Secretarial Team at Warwick University Hospital. All positions are based at Warwick Hospital working Monday - Friday and will involve a mixture of home and office-based work. The vacancies are full time, part-time/job share would be considered. **Would you like...


  • Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    We are looking for highly motivated, committed and passionate individuals to join our Medical Secretarial Team at Warwick University Hospital. All positions are based at Warwick Hospital working Monday - Friday and will involve a mixture of home and office-based work. Both full time and part time positions are available. **Would you like job where you can...

  • Team Secretary

    4 days ago


    Warwick, United Kingdom Coventry and Warwickshire Partnership NHS Trust Full time

    **Please note**: Previous Applicants Need Not Apply **Role**: Team Secretary **Grade**: Band 3 **Contract**: fixed term contract until October 2024, Maternity cover **Hours**: 25.5 hours per week **Based**: St Michael’s Hospital, Warwick We are looking for an individual with excellent communication and organisation skills to join the Admin team at St...

  • Senior Secretary

    4 days ago


    Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    We are looking for a dynamic forward thinking individuals to lead a group of secretarial & administrative staff providing a cross boundary approach to secretarial support services within the Department of Gastroenterology and also the Department of Dermatology and Plastic Surgery in an Acute Hospital Trust. We are looking for a dynamic forward thinking...

  • Medical Secretary

    3 days ago


    Warwick, United Kingdom Vale of The Red Horse Health Care Centres Full time

    After 22 years of service our medical secretary is retiring therefore creating a vacancy for a part time medical secretary. We are a rural 2 partner practice based in south Warwickshire and uphold the principles of delivering friendly, compassionate healthcare to all patients. Our clinical and administrative teams are highly skilled, supportive, and...

  • Deputy Secretary

    5 days ago


    Warwick, United Kingdom Central Karate Academy Full time

    Responsibilities: - To be able to build a relationship and work with the Secretary. - Take responsibility for certain administrative tasks including sending messages, running and organising the Academy Management Software, writing and sending letters, and planning timetables. - To be willing to learn the runnings of Coacha, the Academy management...

  • Medical Secretary

    2 weeks ago


    Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    We are looking for highly motivated, committed and passionate individuals to join our Medical Secretarial Team at Warwick University Hospital. All positions are based at Warwick Hospital working Monday - Friday and will involve a mixture of home and office-based work. this is a full time position. **Would you like job where you can expect**: Every day to...

  • Medical Secretary

    4 weeks ago


    Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    We are looking for highly motivated, committed and passionate individuals to join our Medical Secretarial Team at Warwick University Hospital. All positions are based at Warwick Hospital working Monday - Friday and will involve a mixture of home and office-based work. Both full time and part time positions are available. **Would you like job where you can...


  • Warwick, United Kingdom Douglas Scott Legal Recruitment Full time

    **Private Client Legal Secretary** Warwick **£18,000 - £23,000 - Full Time - Permanent_** I’m delighted to be working with a leading firm in Warwick, who are currently going through a fantastic period of growth an expansion. As a result, they are keen to add a Legal Secretary to their Private Client team in Warwick. Ideally, they would like to recruita...


  • Warwick, United Kingdom Eclectic Recruitment Full time

    An exciting opportunity has come up for an experienced legal secretary to join our client’s family department in Warwick on a permanent basis. Key duties to include: - Audiotyping and document transcription work. - Maintaining key documents and files. - Provide diary keeping assistance for the family team. - Complete generalised administrative tasks. - A...

  • Team Assistant

    2 months ago


    Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    An exciting opportunity has arisen to join a secretarial, clerical & administrative team providing a cross boundary approach to secretarial support within an Acute Hospital Trust. The structure provides ideal opportunities for career progression within the medical secretariat. If you possess excellent communication and organisational skills, work well in a...

  • Team Assistant

    1 month ago


    Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    An exciting opportunity has arisen to join a secretarial, clerical & administrative team providing a cross boundary approach to secretarial support within an Acute Hospital Trust. The structure provides ideal opportunities for career progression within the medical secretariat. If you possess excellent communication and organisational skills, work well in a...

  • Team Assistant

    2 months ago


    Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    An exciting opportunity has arisen to join a secretarial, clerical & administrative team providing a cross boundary approach to secretarial support within an Acute Hospital Trust. The structure provides ideal opportunities for career progression within the medical secretariat. If you possess excellent communication and organisational skills, work well in a...


  • Warwick, United Kingdom Eclectic Recruitment Ltd Full time

    An exciting opportunity has come up for an experienced legal secretary to join our client's family department in Warwick on a permanent basis. Key duties to include: - Audiotyping and document transcription work. - Maintaining key documents and files. - Provide diary keeping assistance for the family team. - Complete generalised administrative tasks. - A...

  • Team Assistant

    2 months ago


    Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

    Job summary An exciting opportunity has arisen to join a secretarial, clerical & administrative team providing a cross boundary approach to secretarial support within an Acute Hospital Trust. The structure provides ideal opportunities for career progression within the medical secretariat. If you possess excellent communication and organisational...


  • Warwick, United Kingdom Hastings House Medical Centre Full time

    **Medical Secretary** **Hours of duty: 32** **Responsible to: Quality & Data Manager** **Accountable to: Practice Manger** Salary scale: Hastings House Medical Centre **Job Purpose** To be responsible for working with the other Medical Secretaries to provide a high quality and efficient secretarial service to the GP’s and other members of the Primary...