Sales Administrator

2 months ago


Christchurch, United Kingdom The HR Dept Full time

**Sales Administrator**:
We are currently recruiting for an experienced Sales Administrator to join our successful Destination Triumph Team.

You will be responsible for providing clerical and administrative support, assisting in the efficient and profitable running of the Sales Department and building strong relationships with your colleagues.

**KEY TASKS**
- Ensure all Vehicles are in stock accurately and promptly
- All invoices and associated paperwork completed on time
- All costs are shown against stock cards

**MAIN DUTIES**
- Prepare vehicle invoices and associated documentation from order forms.
- Obtain clearance through CAP HPI regarding possible outstanding finance on all part exchange and all cash purchase vehicles.
- To be familiar with the preparation and submission of new vehicle ordering and ensuring that vehicle receipts correspond with the order submitted.
- To Register New Vehicles on Manufacturers DVLA systems and to tax used vehicles on line and advise DVLA of change of keeper
- Arrange transfers of new stock to and from other dealers
- Ensure new vehicles are adopted in accordance with Company policy and manufacturer's requirements
- Administer used vehicle stock transfers to other branches when required.
- To prepare all stock records (deal bags) appertaining to new and used vehicles.
- Ensure PDI, recon and accessory lines are put on Vehicle Stock Book (VSB) to enable Service Department to raise Job cards
- Post manufacturer's bonuses on new vehicles at point of invoice
- Update costs on all sold vehicles on an ongoing basis and ensure end of month figures are completed when required.
- Complete the necessary paperwork to obtain Road Fund Licences.
- To retain all documents and necessary copies in respect of vehicle stock as per Company policy
- To comply with manufacturer's CSI standards.
- To comply with standard set out by FCA (RaV audits, GDPR audits etc)
- Other duties as required.

**WHO ARE WE LOOKING FOR**:

- Previous experience of Vehicle Sales Administration would be advantageous, however as long as you are able to demonstrate previous experience in a busy administrational role training can be provided
- Proficient with the use of Microsoft products
- You will be an excellent communicator with outstanding administrative skills
- Have strong organisational, administrative and multi-tasking skills.
- Have the ability to work to deadlines and targets in a busy environment.
- Motor trade, automotive or car dealership experience is preferred but not essential as full training will be provided.

**WORKING HOURS**

40 hours per week - Monday - Friday 08.00 to 18.00



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