Private Client Legal Secretary

6 months ago

Herne Bay, United Kingdom Girlings Solicitors Full time

**The Role**:
We have a new opportunity for a Legal Secretary to join the well-respected Private Client team in our Herne Bay office. The successful applicant will support the Partner and wider department by providing a full range of secretarial support including arranging appointments, dealing with client queries, audio typing and preparing correspondence and documentation.

**The Firm**:
Girlings Solicitors is one of Kent’s leading law firms, with offices in Canterbury, Ashford, and Herne Bay. Girlings has been awarded the Law Society’s accreditation for Wills and Inheritance Quality (WIQS). The high standard of work undertaken by Girlings has also been recognised by the Legal 500, where five of the Firms departments are ranked: Commercial Property, Corporate, Banking & Financial/Commercial Law, Employment Law, Family Law and Wills, Tax and Estate Administration. We are a friendly, supportive, and inclusive employer. We nurture a thoroughly welcoming and collaborative work environment, supplemented by numerous social events and networking opportunities.

Applicants will ideally have familiarity with using CRM systems (Partner for Windows would be an advantage) and audio typing using digital dictation.

**Duties & Responsibilities**:

- Providing full secretarial support to the department, including arranging appointments, dealing with client queries in person and by phone, together with preparation of correspondence and documents by audio typing via the digital dictation system;
- Filing, photocopying and opening/closing client files in a timely manner;
- Maintaining and coordinating Partner’s diary and diary notes and reporting on these as necessary;
- Regular consideration of client files and liaising with fee earners on any action required;
- Accompanying fee earner on client visits (Will signings etc.);
- Dealing with document retrieval and retention, liaising with the Records Management Team and ensuring records of document whereabouts are kept up to date;
- Photocopying of complex and/or certified documents (LPA’s, Wills etc);
- As a member of the secretarial team, answering incoming calls, greeting visitors to Reception, collection/delivery of daily incoming/outgoing post, and any other general office administrative duties as required.

**Salary**: Competitive

**Job Types**: Full-time, Permanent

**Benefits**:

- Health & wellbeing programme
- Sick pay

Schedule:

- Monday to Friday

Work Location: In person

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