Document Assistant- 12 Month Ftc 20 Hours P/w

4 weeks ago

Edinburgh, United Kingdom Page Personnel Secretarial & Business Support Full time

Recruiting for a part-time Document Management Assistants to join a Team in the Edinburgh office on a 12 month fixed-term basis. The full-time roles hours are fixed at Monday to Friday, 1pm to 5pm, 20 hours per week.

**Client Details**

Successful Law Firm in Edinburgh

**Description**

Core duties:

- Scanning the incoming mail for the allocated team (s) into the relevant iManage workspace;
- Liaising with the Partner, fee earner or PA regards the storage requirements of incoming documents;
- Pass principal documents to Records along with the relevant storage form as instructed by the PA, Partner, fee earner;
- Liaising with team (s) to determine where other incoming correspondence should be stored/placed;
- Maintain files of incoming correspondence that can be shredded after 90 days;
- Be the first point of contact to find documents onsite requested by individuals and arrange courier uplift/delivery as necessary;
- Be the first point of contact for documents that need to be located onsite as part of the outgoing mail process (enclosures) and action as instructed by the Partner, fee earners, PA;
- Liaise with the Print-room to check the outgoing mail for the team (s) prior to partner signing;
- Action ad hoc scanning requests from allocated team (s) and assisting colleagues where needed; and
- Assist with DMA projects as required.

**Profile**

You should be flexible, self-motivated, highly competent, and able to work on your own initiative. Previous administrative experience is required. A high level of discretion and confidentiality is needed for this role as you will be exposed to highly sensitiveinformation. A high degree of accuracy and attention to detail is essential. Strong PC skills are essential and full training will be provided on the various systems used throughout the Firm.

**Job Offer**
- 12 month contract
- Part-time roles hours are fixed at Monday to Friday, 1pm to 5pm, 20 hours per week.

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