Facilities Administrator

Job Introduction
An opportunity has arisen for a Facilities Administrator based at the Pegasus office in Castle Donington.

The role involves carrying out a wide range of clerical and administrative tasks at Pegasus supporting the Facilities function under the supervision of the Facilities Co-ordinator. Including front of house duties, meeting room administration, advice for other locations and contractor monitoring.

If you are offered a position, you will be required to successfully complete a basic DBS check that shows any unspent convictions or conditional cautions.

As an equal opportunities employer who is committed to Diversity, Equity and Inclusion, we celebrate individual difference and are actively bringing in more employees from diverse backgrounds to build on our inclusive culture. We anonymise all jobs in our recruitment system, so we can eliminate unconscious bias and be a workplace that reflects the community we serve. Hiring managers only have access to necessary information after shortlisting has taken place and before interview so they can prepare.

Main Responsibilities
- Receive, sort and distribute incoming, and outgoing mail.
- Purchase and issue stationery according to purchase agreements and guidelines; co-ordinate orders for printed stationery.
- Maintain noticeboards in a tidy and orderly way and ensure that appropriate information is circulated to staff and placed on noticeboards in a timely manner.
- Arrange and co-ordinate repairs and maintenance of buildings and equipment.
- Resolve internal and external customer enquiries.
- To assist with the co-ordination, organisation, recording and production of contractor, visitor and tenant identity cards.
- Deal with the day to day administration of the access control systems.
- Arrange for corrective action and repair of CCTV and Alarm systems where required.
- Make reservations for meeting rooms.
- Maintain computer based record systems as appropriate within Facilities.
- Raising and Processing of Purchase orders and Invoices.
- Co-ordinate information technology and telephony requests to suppliers.
- Assist with the performance management/measurement of Facilities contracts.
- Exercise cost awareness and be part of the process exercising budgetary control over specific areas of Facilities activities and preparation of financial control documents.
- To take charge and run the reception area as required.
- To maintain a clear and detailed log of all Procurement Card transactions.
- To assist with the recording and ordering of operational keys as required.
- Contribute to contract review meetings with contract account managers following a standard format across all sites when required.
- Assist in maintaining the environmental ISO14001 standard at key locations.
- Supporting the Facilities Manager and co-ordinator in preparing and testing local emergency preparedness and supporting site emergency teams.
- Contribute to the administration of operational budgets and projects.
- Responsible for ensuring adherence to specified internal controls and procedures.
- Provide short term cover for the Facilities Co-ordinator.
- Good general education to GCSE Grade A to C or equivalent.
- General computer skills.
- Able to exercise initiative and work with minimum supervision.
- Flexible approach
- Attention to detail
- Good telephone manner and communication skills.
- Knowledge of the Company, Organisation, staff and activities.
- Excellent Customer Service skills.
- Knowledge of E5 / CROWN / CAD would be advantageous.
- It may be required at times to travel occasionally to Tipton to offer support in our other facilities office.

About The Company
If this is your opportunity to join us, you’ll find we offer a supportive, rewarding and friendly working environment where you’ll be empowered to build a career. Along the way, you’ll be invested in, be enabled by the latest technology and find that we’re always interested in evolving our systems and processes so that we get even better, every day.

About Us
National Grid Electricity Distribution is the new name for Western Power Distribution. This is a very exciting time to be part of the largest UK electricity transmission and distribution business. We’ve changed our name, but our people and focus on providing great service to customers remains unchanged. We connect 8 million customers across the Midlands, South West England and South Wales and serve a population of over 18 million people. We do this whilst maintaining safety, reliability and excellent customer service.

National Grid employs over 29,000 people worldwide. Our vision is to be at the heart of a clean, fair and affordable energy future and we are doing this in a fast-moving industry with an increasing focus on tackling climate change, exploring new energy sources which are renewable, low carbon, and improve efficiency to meet demand.

We are an equal opportunities employer. Our desire is to bring in more employees from diver