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Events and Lettings Co-ordinator

4 months ago

Hurst Green, United Kingdom Stonyhurst College Full time

The Stonyhurst Experience Team are the commercial arm of Stonyhurst College. During the school holidays Stonyhurst plays host to a multitude of residential lettings including religious retreats, international language schools, sports camps, orchestra practice weeks, swimming club training camps and corporate days. Alongside the residential accommodation the College has to offer are a range of function rooms and facilities available for hire outside of term time. With over 25 years’ experience hosting external events ranging from outdoor theatre productions to food festivals and fairs; our history, character and unique setting make Stonyhurst one of the premier venues in the North of England - as well as a wonderful location for films and advertising

This is an opportunity to be involved with Stonyhurst Experience, the commercial trading arm of Stonyhurst College. The role will involve being a key part of the Experience Team to organise and deliver a calendar of school events & lettings.

This role will support the Experience Team in the planning and execution of events. It will focus mainly on the coordination of our events and lettings. You will also assist in supporting the running of school activities residential sport camps, and language courses during holiday periods.

The Events & Lettings Co-ordinator is responsible for leading the organisation and operational delivery of the events and lettings calendar. The role involves liaising with the Commercial Manger regarding the commercial strategy, marketing all commercial activities, and managing the financial budget for the events & lettings schedule. We host a wide range of events including residential lettings, public events and open days, conferences, dinners, weddings, holiday camps and religious retreats.

You will be supported by the Commercial Manager to ensure the smooth running of these. The Events & Lettings Co-ordinator will be further responsible for overseeing bookings, exploring new business, and assisting with staff and student recruitment.

This is a permanent, full time post involving evening and weekend work, for which time off in lieu will be given. You can look forward to a genuinely rewarding role, as well as excellent training and development at every stage of your career. We are committed to promoting from within wherever we can, giving you the chance to build a great future here.

In some circumstances, the post holder will be required to undertake other duties and responsibilities of a similar post to support workload peaks and skill shortages, to ensure priorities are met.

**KEY TASKS AND RESPONSIBILITIES**
- To be responsible for the overall management of commercial events, fielding initial enquiries from clients, negotiation of prices and fees, creation and issue of contracts and invoices, liaising with clients, event delivery and management
- To manage the Events & Lettings budget and financial forecast
- Provide high level events experience, logístical advice and support to customers hiring the facilities.
- Set the standards expected for delivery of a highly professional service to clients, to ensure their expectations are accurately met and exceeded throughout the event process and to ensure all event administration is professionally managed and punctual.
- To work closely with the Commercial Manager and provide regular progress reports.
- Communicate effectively with internal staff and support departments, to ensure all College staff are fully aware of activities taking place beyond the College academic year in accordance with college health and safety and safeguarding regulations and procedures.
- To attend, where necessary, marketing and networking events to promote Stonyhurst activity externally and build relationships.
- To assist with the annual marketing campaign and identify areas of focus.
- To manage the events website and social media
- To meet with clients and members of the public to showcase the College facilities.
- To work closely with external suppliers.
- To liaise with the Commercial Manager to establish a working office rota according to the needs of the business, and when necessary, to ensure appropriate office and operational cover, seven days per week.

**Job Types**: Full-time, Permanent

**Salary**: From £26,000.00 per year

**Benefits**:

- Additional leave
- Canteen
- Company events
- Company pension
- Cycle to work scheme
- Discounted or free food
- Employee discount
- Enhanced maternity leave
- Enhanced paternity leave
- Free fitness classes
- Free parking
- Gym membership
- Health & wellbeing programme
- Life insurance
- On-site gym
- On-site parking
- Sick pay

**Experience**:

- event co-ordination: 1 year (required)

Ability to Commute:

- Hurst Green, Lancashire (required)

Work Location: In person

Application deadline: 04/03/2024
Reference ID: COMMERCIAL ROLE 2024