Facility Coordinator

Liaise with Landlord to ensure overall service to users in the building is maintained.

Liaise with site contact/client on a regular basis, reporting any issues and concerns in a timely manner to the management team.
Maintain security and safety standards as required, ensuring that visitors are escorted and contractors do not have access to areas without the appropriate authorisation or supervision maintained.
Work with security to ensure all employees pre-register guests on Envoy as required;
Maintain break out and kitchen areas when janitorial team is not available.
Administration of taxis booking liaising with customers.
Undertake daily building walkthroughs and support meeting room checks in accordance with local processes. Ensure all walkthroughs are documented and actions highlighted using Jira system
Carry out monthly workplace inspections and record it in logbooks
Coordination of site inductions.
Ensure signage and notice boards are kept neat and tidy at all times.
Undertake weekly cleaning quality checks and highlight any non-compliance to Serviced Office provider. Ensure all quality checks are documented.
To log all outgoing goods and incoming goods for tracking purposes. To support with courier requests and invoice queries.
Administer the booking system for conference rooms and workrooms, following current guidelines. Deal with all queries in a positive and helpful manner. All bookings to be verified in advance.
To manage the centralized stationery stores, including printer paper, and to maintain the additional stationery orders & records
Sort all outgoing mail (internal and external), including special and recorded deliveries
Maintain a safe and tidy workplace.
In addition to the above mentioned tasks, other activities and responsibilities may be individually defined.
Follow all Health & Safety and Environmental requirements that are defined on work instructions or communicated in training.
Follow required emergency prevention and operational controls.
Report all accidents, occupational illnesses and emergencies.
Apply, execute and maintain function related quality issues.
Provide absence cover for other members of the team as required.

**Job Types**: Full-time, Fixed term contract
Contract length: 9 months

**Benefits**:

- Company events
- Company pension

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person