Administrator - Reconciliations Team

6 months ago

Edinburgh, United Kingdom JTC Group Full time

**Join Team JTC where your contribution will be valued.**:
The JTC Employer Solutions Reconciliations Team currently deals with all aspects of asset and cash reconciliations for a wide range of International Retirement Savings & Pension Plans, Limited companies and Share Trusts, as well as other similar Reconciliations related activities for other JTC clients. Currently the team reconcile in excess of 95,000 lines of assets per month across our clients.

This role is a newly created position, allowing the role holder to play a pivotal part in taking on a new piece of work for the Reconciliations Team involving Transaction Instruction Matching and Suspense Clearing activities for an existing JTC client, as well as creating new procedures and MI for this work. The role is based in Edinburgh.

You will be responsible for reviewing and matching cash and securities related transactions with corresponding client instructions, as well as reviewing and clearing related suspense account ledger entries and recoding these to the correct ledgers in the client’s NL. The role will also involve communicating and resolving queries around open items with client contacts, identifying suggested process and system changes to improve client service and create operational efficiencies, as well as manipulation of ad-hoc datasets within spreadsheets to assist with the day-to-day activities.

Over time, there will also be an opportunity to assist with training the other team members on the new activities, as well as learning about the other work done in the Reconciliations Team, to become a fully integrated member of this busy team.

**Main Responsibilities and Duties**:

- Regular matching of instructions/re-coding of transactions/reconciliation of assets
- Identifying, investigating and resolving any issues;
- Liaising with staff across the JTC business to resolve above;
- Liaising with fund managers & custodians to resolve above;
- Maintaining necessary documentation as evidence of reconciliation work conducted;
- Escalate reconciliation differences in accordance with Escalation policy;
- Monitor suspense account balances to ensure they are cleared in a timely manner;
- Assist Accounts Preparation team with accounts preparation tasks as and when required;
- Assist Bookkeeping team with any bookkeeping related tasks as and when required
- Ability to work unsupervised;
- Ad hoc projects as directed.

**Essential Requirements**:

- Experience of working within a financial environment - preferably within a team;
- Good understanding of asset reconciliation processes;
- Sound bookkeeping/accounting knowledge;
- Strong organisational skills and interpersonal skills;
- Good communication and strong customer service skills;
- Effectively use own initiative and demonstrate high level of accuracy and attention to detail.

JTC is a publicly listed, global professional services business with deep expertise in fund, corporate and private client services. Every JTC person is an owner of the business and this fundamental part of our culture aligns us with the best interests of all of our stakeholders. Our purpose is to maximise potential and our success is built on service excellence, long-term relationships and technology capabilities that drive efficiency and add value.

JTC’s culture places a strong focus on the development of its employees. We value our employees’ commitment to their career and encourage and support you if you wish to pursue a professional qualification as well as providing ongoing learning and development opportunities through our Academy and Gateway programmes. Our vision for the future is driven by an entrepreneurial and innovative spirit.

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