Procurement Officer

4 months ago

London, United Kingdom C R Services NorthWest Limited Full time

POST TITLE: Procurement Category Officer

GRADE: PO2

RESPONSIBLE TO: Procurement Category Lead

__________________________________

PURPOSE OF THE JOB

This post exists to assist in the efficient and cost effective provision of externally provided services delivered to, and on behalf of, the Council. This includes the provision of services by independent trading units operated by the Council.

More specifically, the post holder will assist the Category Manager in the procurement workstream for a range of contracts within a designated Category area of expenditure.

Working in liaison with the Category Manager, support is provided through:

- the provision of advice on the Council’s procurement processes and best practice,
- project management of the procurement work-stream,
- sourcing providers for various requirements
- drafting tender and contract documents
- managing the contract award process

The post holder will be expected to specify, tender and recommend the award of contracts within certain classes of contract activity so as to gain familiarity with specialist service considerations. Where required, larger more complex procurements will be carried out by the Category Manager aided by the post holder.

KEY ACCOUNTABILITIES:

- To organise and deliver all work on time and to agreed quality standards.
- To ensure all work undertaken is compliant with Council policies and practice, and statutory requirements.- To have an awareness of the role of procurement within the Council’s organisational context, and a commitment to the Council’s organisational values and beliefs.
- To communicate in a clear, confident and authoritative manner...
- To assess own priorities on a day-to-day basis and set objectives and deadlines to meet those priorities.

SPECIFIC SERVICE ACCOUNTABILITIES
- To ensure the procurements they are responsible for are undertaken in accordance with the Council’s Standing Orders, the Procurement Manual, relevant legislative requirements and the Council’s service priorities.
- To draft a project plan for each contract, having regard to the needs of the service (and in particular expiry dates of existing contracts and critical start dates for new contracts), the requirements of the procurement process with regard to Standing Orders and Public Procurement Legislation, and workload.
- To ensure that the procurement is included within the Procurement Plan and where necessary the Cabinet Forward Plan.
- To carry out placement of contract notices in the press and the Official Journal of the European Union (OJEU) as required.
- To produce all documents necessary for the tender process, including the terms and conditions of contract, service specifications and performance standards, and to liaise with members of the Project Team to ensure that service requirements promote Best Value.
- To co-ordinate the evaluation of pre-qualification questionnaires and tenders.
- Act as procurement lead and work with the Project Sponsor, the Council’s operational managers and external and internal providers to draw up agreements for services using appropriate standard forms of contract where appropriate adapted to meet the specific requirements of each service and that will ensure the provision of monitoring and performance information to allow the effective management of the contract by the client.
- To keep a complete and accurate record of each procurement process through from inception to award of contract for audit purposes, and ensure approval is gained to award the contract through the appropriate approvals process in accordance with Contract Standing Orders
- To ensure that information concerning each contract let is entered into the Contracts Register and the supplier set up on the Cedar System.
- To undertake other duties appropriate to the grade and character of the post as may be reasonably required by the Directorate Procurement Manager.

NB: All employees are expected to adhere to the Council’s Diversity & Equality and Health and Safety Policies

Person Specification

PERSON SPECIFICATION

POST TITLE: Category Officer

GRADE: PO2

Technical Experience/ Skills/knowledge

Skills and Abilities
- To be organised and to be able to understand and to have input into project plans and timetables
- To communicate effectively with stakeholders, employees, customers and multi-disciplinary project teams.
- To be able to engage in corporate and collaborative working, influencing others within the organisation.
- Able to see the bigger picture to ensure services are not only delivered to best value, but are delivered on time to ensure service continuity.
- Demonstrate personal and professional demeanour which generates credibility and confidence amongst customers, members, chief officers, managers, staff, external partners and other stakeholders.
- Able to demonstrate well developed oral and written skills, including specification writing.
- Able to set personal priorities, objectives and deadlines w

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