Property Administrator to Start Asap

1 month ago


Harrow On The Hill, United Kingdom Mayfords Estate Agent Limited Full time

The hours are Mon-Fri 9am - 5.30pm and one Saturday a month from 9am - 1pm. You will receive the time off in lieu when Saturday worked.

Salary negotiable dependent on experience and added value, in the region of £25,000 per annum.

**Key Responsibilities**
- Keeping records of all activity on the database including client correspondence, works orders, quotes, and call notes - ensuring the database is updated and accurate.
- Ensuring only approved contractors are instructed and contractors database is updated with latest insurance and accreditation renewals. Regularly monitoring service delivery of contractors.
- Assisting with statutory consultation procedures under supervision of management.
- Assisting with site visits/inspections to check reports and completed works.
- Liaising with leaseholders and block directors, ensuring they are kept updated on matters.
- Updating leaseholder and tenant information, ensuring data is accurate.
- Liaising with solicitors, accountants, architects, insurance brokers and other professional service providers to ensure any ongoing matters are dealt with in a timely manner.
- Demonstrating tact and diplomacy in handling sensitive matters.
- Remaining compliant with data protection governance and confidentiality.
- To handle all issues arising in an efficient and professional manner
- To attend training sessions or meetings as required by management

**Requirements and Skills**
- Confident communicator with excellent communication and interpersonal skills
- Good team player with ability to multi task and work to deadlines
- Have an inquiring mind and willingness to learn new skills
- Good work ethic - punctual and reliable
- Computer literate with good knowledge of Word, Excel and Outlook
- Full driver’s licence desirable but not essential
- **The 4Ps - pride, performance, passion, professionalism


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