Personal Assistant

2 weeks ago


London, United Kingdom Soho House & Co. Full time

**Who We Are**

We are a collection of members' clubs, restaurants, hotels and cinemas, catering to those in the film, media, fashion and creative industries. The company has unique ventures throughout the UK, USA, Canada, Europe and Asia, with new openings planned globally. Soho House is a space for its diverse membership and teams to connect, grow, have fun and make an impact.

**The Role(12 month maternity FTC)**

As the Personal Assistant to the CEO, you will be responsible for providing professional pro-active and confidential support on a day-to-day basis.

In this role, efficient organisational skills are a must, you will be managing high level diaries, preparing for company meetings, taking minutes, inbox management, travel arrangements and more. The Personal Assistant will possess excellent communication skills and interpersonal skills being able to work with a range of stakeholders and the rest of the C-suite.

**Main Duties**:

- Meeting co-ordination - maintain & manage the executive schedules. Arrange meetings both internally & externally on a local & global level across time zones, including conference calls & Zoom calls etc. Planning, research & preparation of documents in advance for
- Events - organising & taking responsibility for listening sessions, any offsite meetings/conferences for the wider leadership team
- Projects - supporting c-suite and other company directors on various projects retaining to people/finance, keeping them updated on the status of projects. Tracking the project deliverable's & matching them with agreed
- Travel - organise all international and local travel arrangements for the team, including visa requirements, where necessary. Manage the team travel budget including timely reporting
- Management of Stakeholders - building positive relationships with key internal stakeholders both locally & globally.
- Recruitment & Onboarding - liaising with recruiters & SH Recruiter for placement of key Finance roles & co
- ordinating their onboarding
- Executive admin - processing expenses for the executives in a timely manner & manage any personal work requests
- Ad hoc projects as and when including D&I initiatives, recruitment, systems, L&D
- Personal and private diary management and ad hoc personal errands and duties

**Requirements/ Qualifications**:

- 5+ years experience of being a PA - organising meetings, inboxes and international travel
- Relentless attention to detail
- Experience of managing Senior Executives who operate on an international level
- Digitally savvy and understand best practises
- Proficient in Microsoft Office - particularly Excel and Word
- A track record of delivering projects on time and to budget
- Incredibly organised
- Experienced in managing projects and events
- Driven to deliver
- Strong written and verbal communication
- Confidentiality - used to dealing with highly confidential matters and high-profile individuals

**Benefits**:
Soho House offers competitive compensation packages that feature global benefits and perks. Whether you're seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to grow your career.
- Discounts at Soho House globally, as well as Soho Home and Cowshed
- Soho House Membership
- Enhanced Pension Scheme
- Private Health and Dental Care
- Cycle to Work Scheme/Season Ticket Loan
- In conjunction with Soho Impact, take 3 days paid a year to support a charity of your
- Cookhouse & House Tonic: Our Cookhouse & House Tonic programmes offer unique food and drink trainings, events and opportunities to inspire and
- Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up

**Opportunities for all


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