Executive Assistant, Venture Capital

3 weeks ago

London, United Kingdom Bower Search Full time

We are on the lookout for a standout individual to fill the pivotal role of **Executive Assistant**. This role encompasses a varied mix of tasks including being responsible for the beautiful offices and managing client events.

We seek a star player who thrives in fast-paced environments, having cut their teeth in **startups, venture capital** or similarly dynamic settings. You will be someone who effortlessly juggles a myriad of tasks and adapts seamlessly to shifting priorities. Your positive attitude and energy are what we are looking for.

You will be instrumental in ensuring the smooth day-to-day functioning of the office and small UK-based team. Therefore you will be happy to work mainly in the offices in central London. From managing complex calendars to spearheading international travel arrangements, your organisational prowess will be put to the test and you will have the autonomy and support necessary to succeed.

**Responsibilities**
- Provide comprehensive administration support to the team including complex calendars across time zones
- Seamlessly coordinate both domestic and international complex travel arrangements
- Answering calls and enquiries; meeting and greeting visitors
- Create and implement processes and systems to elevate the efficiency of administrative processes
- Support with marketing administration
- Overseeing the smooth and efficient running of all aspects of the office
- Ensuring the office is kept to a high standard for visitors
- Overseeing relationships with cleaning maintenance and office supplier
- Managing meeting rooms
- Assisting with technical issues, dealing with conference software and equipment etc.
- Ordering and maintaining office supplies e.g. coffee, stationery etc.
- Support the team with client events
- Take diligent notes and highlight key actions and follow-ups
- Researching and managing budgets attached to events
- Collaborating with the team to support various projects and initiatives demonstrating flexibility and adaptability

**Requirements**:

- **8+ years’ experience as an Executive Assistant - C-Suite / high-level support [essential]**:

- **Experience in office management and facilities maintenance [essential]**:

- **Start-up / Venture Capital or Finance experience favoured**:

- Excellent knowledge of London venues and restaurants and demonstrated experience coordinating **events**:

- Good understanding of IT for conferences etc.
- Excellent communication skills
- Marketing administrative experience
- Ability to manage multiple priorities, administrative coordination, and logistics
- Well-organised ability to multi-task with excellent follow-up skills
- High attention to detail
- Strong written and verbal communication skills
- Strong work ethic, agile and ability to pivot with haste towards priorities
- Proactive and “can do” attitude
- Problem-solving capabilities

Pay: £65,000.00-£70,000.00 per year

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Work authorisation:

- United Kingdom (required)

Work Location: In person

Reference ID: VC042024

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