Office Administrator

6 months ago

Aintree, United Kingdom Perpetual Partnerships Full time

**Office Administrator**

Perpetual Partnerships are looking for an Office Administrator on behalf of our leading property management client who have a large diverse portfolio of industrial business parks, offices, storage facilities, shop units, and factory lets. As a dynamic and fast-paced business, they are constantly pursuing new projects, developing current ones and envisioning growth and expansion.

We are currently seeking an exceptional Office Administrator who will play a vital role in supporting the Head of Lettings and Head of Site Management. As a member of our team, you will contribute to the success of our clients business by assisting with various key responsibilities:

- **Heads of Terms**: Collaborate with the team in drafting and finalizing heads of terms for lease agreements, ensuring accuracy and attention to detail.
- **Leases**: Aid in the management of lease documentation, including preparation, processing, and maintaining accurate records.
- **Time Sheets and Expenses**:Support the team by efficiently managing time sheets and expense reports, ensuring adherence to company policies.
- **Invoicing**: Assist in the invoicing process, ensuring accuracy, timely submission, and effective communication with clients and internal stakeholders.
- **Generation of Purchase Orders**:Collaborate with the team to generate purchase orders, maintaining an organized and efficient procurement process.
- **Updating Spreadsheets**:Maintain and update various spreadsheets with relevant information, ensuring data accuracy and accessibility.
- **Uploading Imagery**: Assist in uploading and organizing imagery to support marketing and promotional activities.
- **Diary Management**: Efficiently manage calendars and appointments for the team, ensuring optimal time utilization and coordination.

We are seeking a fast learner who can quickly adapt to our existing accounting systems and letting processes. The successful applicant will have the opportunity to grow and develop within our organization, gaining valuable experience in the property management industry.

To excel in this role, the following attributes are necessary:

- **I.T. Competency**: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to quickly learn new software and tools.
- **Excellent Communication Skills**:Strong verbal and written communication skills are essential for effective collaboration with team members and external stakeholders.

**Experience**:

- Previous experience in an office administration role within the construction or property sector is essential

**Job Type**: Permanent

Pay: £23,000.00-£27,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Aintree, Merseyside: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- construction/property admin: 1 year (required)
- Administrative experience: 3 years (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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