Inventory & Purchasing Supervisor

7 days ago

Banbury, United Kingdom Pharmaforce Ltd Full time

_**Do you have experience in Purchasing & Inventory Control, we have an exciting opportunity to grow with a very succesful medical company based in Banbury.**_
- _Mon - Fri_
- _9am - 5pm_
- _Flexibility available_

**1. Purchasing**
- Review of stock levels by agency and item on a structured monthly (and weekly) basis to formulate orders to be placed with suppliers taking account of : Current stock levels.

Historical and recent sales trends by volume.
Anticipated sales volumes.
Customer backorders.
Backorders with suppliers.
Supplier lead times and Forecasts.
Transport and goods inward processing lead times.
Internally agreed stock covers (weeks/months) and transport lead times.
Placing of urgent and purchase orders as required outside of this structure.
- Ensuring Purchase orders are duly authorised in advance of placing orders with suppliers.
- Liaison with suppliers in relation to : Receipt of order confirmations from suppliers.

Any stock supply issues and Delivery Lead Times
- Filing of fulfilled purchase orders, order confirmations and communications with suppliers and internal staff in relation to orders placed with suppliers.
- Active management and monitoring of supplier backorders on a daily basis to ensure same are received as promptly as possible.
- Communication with internal staff in relation to any supplier back orders and delivery issues.
- Monitoring of stock levels by line on a daily, weekly and monthly basis to minimise the risks of stock outs on any stock lines.
- Monitoring of the total value of stocks by division and agency on a monthly basis and minimisation of the working capital investment in stocks across the group whilst ensuring the risk of stock outs is minimised.
- Maintenance of a table of internally agreed stock holding covers (weeks/months) plus transport lead times.
- Ensuring stock buyback clauses are included (where possible) for all agreements reached to stock new product lines and agencies along with all new and renewed distribution agreements with Principals.
- Customer Backorders - continual monitoring of customer backorders to ensure they are filled as soon as possible and continual focus on working to try and reduce the weekly Pick list report to the minimum number of pages.
- Booking in of stock onto the inventory system and notifying suppliers of any issues.
- Liaising with Customs in relation to duties to be paid.

**2. Inventory Reports and Controls**
- The development, implementation and review of stock and inventory internal controls.
- Adherence to all financial and internal controls and procedures
- Handling of supplier queries/requests in an efficient, thorough and professional manner.
- Administration of aspects of Field Safety Notices (FSN’s), Product Adverse Reactions and product or batch recalls in co operation with the Responsible Person.

**3. Returns to Suppliers**
- Liaison with suppliers in relation to product for returns to suppliers.
- Adherence to supplier procedures in relation to the return of stock to suppliers.
- Ensuring the processing and transport of stock returns to suppliers occurs on an efficient basis.
- The weekly review and follow up of credit notes and replacement stocks due from suppliers to ensure they are received as promptly as possible.

**4. Stock File Maintenance**
- Liaison with suppliers in relation to cost price discrepancies (price per PO confirmation v. order etc) and requests from suppliers for cost price increases.
- Ensuring the accuracy of stock item setup’s for all stock lines on the inventory management system.
- Updating and alteration of stock item setup’s as required from time to time.
- Set up of new suppliers and new stock lines on the inventory management system.
- Maintenance of the pre agreed standard gross margins for each agency.
- Administration of cost price increases from suppliers.
- Administration of selling price increases to customers.

**5. Transportation**
- Liaison with suppliers and transport companies to ensure the timely and efficient collection and transportation of stocks from suppliers.
- Organising the procurement, collection and transportation on an urgent basis of any emergency stocks required from suppliers.
- Driving cost reductions and cost savings on transportation costs on goods inward. Grouping transport and purchase ordering such as to achieve best possible costings on transportation of purchase orders.

**6. Slow and Non Moving Stocks**
- Ensuring the production on a regular basis of a Non Moving Stock report.
- Analysis of Non Moving Stocks on a monthly basis in relation to : 80/20 rule (20% of lines making up 80% of value - focus on these).

Lines moving on a slow basis and for which no action is necessary.
Expiry dates, rotation of stock, stock condition.
Stock buyback clauses.
Lines for which sales volumes have diminished or where sales volumes are falling far short of forecasts provided by Sales staff.
Stock lines coming onto/off the non moving stock report.
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