Senior Administrator

1 month ago

Nottingham, United Kingdom Raleigh Education Trust Full time

**Post: Senior administrator**

**Reports to**:Principal

**Salary range**:Grade GLPC - E Points 12-19 (£23,890 to £26,925 per annum actual salary)

**Contract type**:Fixed-term for 12 months (January-December 2024)

**Hours**:Term time only + 2 weeks (37 hours per week)

**The role in a nutshell**

As a Senior Administrator at Denewood Academy, you will take a lead role in supporting the centralised Business Support Services as well as the Senior Leadership Team at the Academy in areas of finance, HR, payroll, administrative support to the Senior Leadership Team and school office responsibilities. You will work closely with the Principal as well as other Senior Leaders

**Why the school needs this role**

**This fantastic opportunity has become available as the school continues to drive its core ambition to offer an excellent education to all children.**

You will support the business functions of the Trust through the effective management of the academy office. You will be supporting the whole staff in their aim to help children learn and develop the skills and character required to foster confidence, curiosity, creativity, and empathy. We believe that with these values, they will progress with the spirit and skills necessary to embrace life’s challenges.

**The opportunity**

**This role is a rare opportunity to combine creativity, intellectual challenge, and fun to light a flame of passion in our children's lives.**

You will be supported by an incredibly focused staff team and a leadership group that are relentless in their pursuit of excellence. Together, we exhaust all methods possible to make an optimum learning environment for our children.
- experience of working in a school office or similar experience
- experience of using a school management information system i.e., Arbor/PSF Financials
- exceptional communication skills
- experience of leading and supporting team members
- experience of creating and updating the Single Central Record
- experience of school finance
- an eye for detail
- excellent customer service skills
- have good literacy / numeracy skills.

Applications received via Indeed will not be counted.

If you would like an informal discussion with the Academy Principal, please contact Kristina Higginson on: 0115 915 1271

**Finance**
- Assist SLT in ensuring accurate budgetary expenditure throughout the year.
- Manage effective administration of all financial procedures, e.g. processing of orders, goods received notes, collation/processing of all school monies.
- Responsibility for maintaining the computerised financial system, ensuring that financial deadlines are met as set out by the central finance office along with the detection and correction of errors.
- Ensure effective administration of complex procedures/forms/returns, including those required by the Trust, and other outside agencies.
- Ensure selection and management of resources.
- Ensure the cataloguing, preparing, issuing and maintaining equipment for the school inventory.

**School Administration**
- Line manage the school office administration team.
- Responsibility for ensuring that a reception / switchboard service is in operation and dealing with complex reception matters.
- Operate and maintain relevant equipment and complex ICT packages.
- Oversee the collation and maintenance of the pupil/school details both manual and computerised, including responsibility for analysis and evaluation of data/information and production of reports as requested.
- Ensure the provision of personal/clerical/administrative and organisational support to other staff including the provision of advisory guidance/response on complex matters.
- Responsibility for the administration and liaison with staff
- Ensure the effective completion of returns and reconciliation of queries.
- Support the Educational Visits Co-Ordinator in the administration of school visits.

**Personnel Administration**
- Assist in the recruitment process of staff and manage the associated employment procedures devolved from the central HR Department
- Effective maintenance of the HR Management Information System for all staff records, including staff absence and related insurance schemes, and staff returns to the central HR Department.
- Administration and management of supply cover for absent staff arrangements.
- Updating the Single Central Record (SCR)
- Responsible for payroll and contractual changes along with providing associated documents to the HR/Payroll Officer.
- Undertaking audits of the SCR with the Trust Safeguarding Lead

**General**
- Support senior staff in undertaking research and obtaining information to inform school decisions.
- Undertake administration of work experience procedures.
- Liaison with school health service/pupils/staff/parents in relation to pupil welfare.

**Knowledge**
- Understanding of effective management and operation of administrative systems.
- Financial systems and procedures to control and monitor a budget.
- Working

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