Receptionist

3 weeks ago

Warwick, United Kingdom Custard Recruitment Full time

Experience of working in a school office and knowledge of our school database SIMS would be advantageous or experience of working in a busy office environment.

**37 hours per week working Monday - Thursday 08.00am - 4.00pm and Friday 08.00am - 3.30pm (30 minute lunch break)**

**Term time only plus teacher training days (39 weeks)**

**Core purpose**
- To support the Office Manager and Deputise with the management of the office in their absence.
- To manage and provide a full receptionist service and administration to support the school.
- To jointly oversee and co-ordinate the administration work within the general office team in conjunction with the Office Manager.
- To provide a full receptionist service and clerical administration to support to the school.
- Ensure the careful, confidential and secure handling and processing of information

**Reception**
- Ensure high levels of effective communication with the team and the effectiveness of the team in supporting the school.
- To work with the Office Manager to update general office procedures to reflect current practice and embrace new technologies.
- To greet all visitors to the school and provide a high level of customer service
- Answer switchboard, take and pass on messages and deal with any enquiries in a professional manner
- Assist with daily attendance calls/logging of absences
- Take deliveries/goods, deal with associated administration (security badges, signing delivery notes, contacting caretakers to assist with big deliveries
- Ensure the office and reception areas are attractive, welcoming and tidy at all times
- Show visitors around the school when required
- Support Student Services, with co-ordinating messages and/or items to be delivered to them in class or collected from Student Services
- Support the Head of Year as and when instructed by the Office Manager; this could be making phone calls and/or arranging appointments on their behalf.
- Ensure that the Post
- incoming post and parcels are franked and ready for outgoing post/assist with taking the post to the Post Office on a rota basis
- Co-ordinate the collection of examination papers for collection by courier
- Ensure/manage the distribution of post to key personnel and staff pigeonholes.

**Clerical Support**

Support the work of the school office as necessary for good efficiency:

- To be proficient in all ICT function to include Office outlook, Word, Excel, PowerPoint
- Inputting of student data onto the SIMS database
- Typing of letters, reports, agendas, minutes, worksheets and general correspondence
- Maintain and update student files
- Other general office duties when requested by Line Manager
- Establish and maintain effective working relationships with colleagues
- Participate as required in daily and weekly communication meetings
- Adapt to the needs and pressures of the moment
- With relevant training to be able to cover the basics of other team members duties such as Student Services/Clerical Support

**General**

All school staff are expected to:

- Undertake other such reasonable duties as may be required from time to time
- Work towards and support the school’s vision and objectives
- Support and contribute to the school’s responsibility for safeguarding students
- Work within the school’s Health and Safety Policy to ensure a safe working environment for staff, students and visitors
- Be aware of the need to take responsibility for your own professional development.
- Maintain high professional standards of attendance, punctuality, appearance and conduct, and positive courteous relations with students, parents, colleagues and guests.
- Engage actively in the performance review process
- Adhere to school policies and procedures as set out in the staff handbook or other documentation available to all staff

**Job Types**: Full-time, Permanent, Temp to perm
Contract length: 12 months

Pay: £18,396.04 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Sick pay

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Warwick: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: LH/SCHOOLRECEPTION/9287623
Expected start date: 06/03/2023

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