Finance Administrator

2 days ago

Bristol, United Kingdom Page Personnel Finance Full time

Working as part of a team to deliver an excellent standard of customer service to the academies within the Trust; through the timely, accurate and efficient processing of financial transactional data. Ensuring that all transactions are processed in linewith the Trust's policies, internal processes and external regulation.

**Client Details**

A partnership of schools in the West of England region spanning through Bristol, Keynsham and Bath, they provide high-quality education for all students. They are looking for 2x Finance Adminstrator for delivery of the transactional financial operations.

**Description**

**Supplier Management**
- Responsible for process invoices in the accounting system following the accounting procedures to ensure invoices are available to pay within the agreed terms
- Processing purchase order requests within the Trust's finance system, ensuring that they are appropriately authorised and coded
- Responsible for creating new suppliers on the system
- Assist in the production of payment runs
- Regular review and resolution of aged creditors, credit notes and unallocated cash
- Ownership of supplier statement reconciliations and query resolution

**Cash Management**
- Receive and prepare all income for banking. Carry out the banking and input control journals
- Maintain the cashless payment systems including cashless catering systems and ensure that school funds and trip financial arrangements are in order
- Liaise with the Finance Business Partners over petty cash requirements

**Employee Payroll and Expenses**
- Process staff expenses in the payroll and accounting system in line with internal policy and HMRC regulations
- Process supply and overtime claims in the payroll system

**Sales Ledger**
- Raise debtor invoices in the accounting system
- Monitoring and resolution of aged debtors, supporting the debt collection process in a timely manner by producing reports and escalating debt issues when necessary

**Profile**

**Qualifications**
- AAT part-qualified / Business and Finance qualification or equivalent experience
- Desirable
- 5 GCSE passes at grade C or above or equivalent, including Math's and English
- Essential

**Experience**
- Practical experience of working within a Finance environment
- Essential
- Experience of finance in a School, Academy or Education setting
- Desirable
- Underpinning knowledge of effective financial procedures and controls
- Essential
- Contributed to improvements by making suggestion
- Essential
- Has a clear customer centred service ethos
- Essential
- Team player, guiding and working towards the aims of the department
- Essential
- Effective working knowledge of up to date financial legislation and standards
- Desirable

**Behaviours**
- A pro-active, self-starter with professional integrity
- Essential
- Able to support, guide, challenge and influence ensuring that financial controls are followed
- Essential
- High performer who is adaptable, flexible and dynamic
- Essential

**Skills**
- Strong organisation, prioritisation and time management skills
- Essential
- Excellent numerical, analytical, written and verbal communication skills
- Essential
- Critical attention to detail
- Essential
- Proven ability to work in a fast paced environment
- Essential
- Ability to work collaboratively, supporting other colleagues in order to achieve
- departmental objectives
- Essential
- Effective interpersonal skills in order to consult with peers and senior managers
- Desirable
- Self-motivated and pro-active in managing own workload, functioning effectively under
- Essential
- pressure to deliver work to deadlines and to a high quality standard
- Essential
- An understanding of the importance of confidentiality and the requirements of the Data
- Proficient in the use of Excel, financial accounting systems e.g. PSF and education cashless
- payment systems e.g. Tucasi - Essential

**Job Offer**
- Hybrid Working
- 1-2 days
- Great Local Government pension scheme
- 26 days holiday + 8 Bank Holidays
- Health Shield
- Wellbeing scheme where you can claim money back on treatment
- Discounted sports centre/ gym membership
- Free wellbeing support and medical cover
- Free on-site parking
- Cycle to work scheme
- An opportunity to work in a supportive team from whom you can learn, develop and grow
- Wider opportunities to be involved across the Partnership
- An energised and professional working environment

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