Receptionist

2 weeks ago

Kingston upon Hull, United Kingdom Ministry of Justice Full time

Salary 1
- £20,126 - £24,225

Number of jobs available 1
- 1

Detail of reserve list 1
- 12 Months

Region 1
- Yorkshire and the Humber

City/Town 1
- Kingston-upon-Hull

Building/Site 1
- NPS BARCLAYS HOUSE HULL, HU1 1RN

Grade 1
- Other

Organisation Grade for HMPPS 1
- NPS Pay Band 2 National

Post Type 1
- Permanent

Working Pattern 1
- Full Time, Part Time

Role Type 1
- Operational Delivery

Job description 1

**Overview of the job**

This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business specific and transactional office-based activities.

The job holder works collaboratively with other team members to provide reception duties and a range of administrative support services.

The job holder may be expected to support a number of teams/functions within the operational area and is to offer support and cover during periods of absence, for which training will be provided.

The job holder must promote diversity and anti-discriminatory practice in the performance of the post in a way that embraces Equality and values Diversity.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

NB: Core Hours include regular unsocial hours (evenings and/or weekends) as determined by the business need.

**Summary**

To provide an effective and efficient first point of contact with all visitors, telephone callers and undertake administrative functions in accordance with service policy and procedures.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Answer all enquiries, while on Reception, relating to basic information about the Probation Service and local Person on Probation support services such as the provision of food banks, referring more technical enquiries to an appropriate manager.
- To deal with all logistics for a building including managing all mail items, ordering PPE and office stationery, meeting room equipment, taking delivery of items and ensuring they get to the right destination and managing room, hot desk and car parking bookings, support and service meeting rooms including preparing for events and event registration as required.
- To pay bus fares/travel warrants to people on probation and handle day to day petty cash including collection and transport of petty cash and travel warrants between Probation properties.
- To assist in maintaining Health and Safety and security aspects of the building, including acting as key holder, operating the physical security of the building, the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures and where necessary to act as Fire Warden/First Aider and in the absence of a line manager to support risk assessments where trained.
- To log building faults and incidents and keep a log of maintenance and repairs escalating issues through the appropriate channels and making decisions (within guidelines) on the urgency of the faults in order to maintain the security of the building. In the absence of the Senior Admin Officer escorting contractors and visitors around the building.
- Where necessity arises to support the case administration of Person on Probation by providing a confidential and high-level administrative support service to operational teams, to include:

- Process and update computer based and manual files and filing systems
- Use a range of computer software in providing comprehensive administration support
- Produce a range of documentation and correspondence
- To access databases for information as necessary and input information as required
- Scanning and archiving data, some of which is sensitive and highly confidential
- The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.

The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.

**Behaviours**
- Delivering at Pace
- Communicating and Influencing
- Changing and Improving
- Managing a Quality Service

**Ability**
- Must have excellent verbal and written communication skills

**Experience**

**Desirable**
- Has worked in criminal justice field
- Has experience of working in high pressure/stressful working environments
- Has experience in customer relations

**Technical**

**Qualifications Essential**
- GCSE A*-C Grade (or equivalent) including Maths and English (and Welsh where applicable) or proven track record in commensurate role

**Qualifications Desirable**
- IT qualification equivalent, i.e. ECDL/CLAIT or equivalent work experience to the competency level of E

  • Receptionist

    4 weeks ago

    Kingston upon Hull, United Kingdom City Health Practice Ltd Full time

    **X2 Vacancies based at Southcoates Medical Practice** **X1 Vacancy based at Bransholme Health Centre** An opportunity has arisen for a receptionist role within our City Health Practice Ltd Team. As a receptionist you will be the first point of contact for patients and visitors. Ensuring that their interaction with the practice is both professional and...

  • Receptionist

    6 days ago

    Kingston upon Hull, United Kingdom Change Grow Live Full time

    **Overview**: As a receptionist you will provide a welcoming and efficient reception service for ReNew service users at Trafalgar House, the city centre Recovery Hub. Duties for the post include responsibility for front of house activities, dealing with initial queries, welcoming clients and professionals into the service, co-ordinating appointments,...

  • Receptionist

    4 weeks ago

    Kingston upon Hull, United Kingdom UPP Ltd Full time

    UPP currently has an exciting opportunity for a Receptionist to join our team. This is a permanent, part - time position working a weekend shift of 12 hours per week on a alternate AM or PM shift pattern. Salary Circa. £6,694.91 Location Hull The Receptionist will operate the Reception desk and switchboard as well as a computerised system that controls a...

  • Front of House Receptionist

    4 weeks ago

    Kingston upon Hull, United Kingdom Prestige Recruitment Specialists Full time

    **Front of House Receptionist** **Based in Hull City Centre Old Town** **Full-time**, **Monday to Friday, 08:30-17:30** **Salary: £22k per annum** Prestige Recruitment are currently recruiting for a receptionist to join our own team in Hull city centre. The hours for this role will be from 08:30 - 17:30, Monday to Friday. This is a full-time...

  • Receptionist (Part-time)

    4 weeks ago

    Kingston upon Hull, United Kingdom KFM Recruitment Solutions Full time

    **Receptionist (Part-time)** We have an immediate vacancy for a Part-time Receptionist to join our fun & friendly KFM Recruitment team! With over 25 years of specialist Recruitment experience, KFM Recruitment has a long-established reputation as a market leader in the supply of temporary and permanent staff across the Hull and East Riding area. **The...

  • Receptionist

    4 weeks ago

    Kingston upon Hull, United Kingdom Hull Culture & Leisure Full time

    Hull culture and leisure are looking for enthusiastic and well organised Receptionists both Permanent and Casual with the skills to provide an effective reception service for customers. With clear and concise communication and customer care skills the individual will work as part of a team within the leisure facility to ensure customer satisfaction. Weekly...

  • Receptionist (Part-time)

    4 weeks ago

    Kingston upon Hull, United Kingdom KFM Recruitment Solutions Full time

    **Receptionist (Part-time)** We have an immediate vacancy for a Part-time Receptionist to join our fun & friendly KFM Recruitment team! With over 25 years of specialist Recruitment experience, KFM Recruitment has a long-established reputation as a market leader in the supply of temporary and permanent staff across the Hull and East Riding area. **The...

  • Dental Receptionist

    7 days ago

    Kingston upon Hull, United Kingdom Mydentist Full time

    Take ownership of the daily and weekly tasks to be completed by the reception team - Build great relationships with the Clinical team - Conduct regular system reviews to ensure hitting targets - Optimise appointment booking - Money Management - Welcome Patients whether this be in person or over the phone, be friendly, helpful and professional - Caring and...

  • Dental Receptionist

    4 weeks ago

    Kingston upon Hull, United Kingdom Mydentist Full time

    Take ownership of the daily and weekly tasks to be completed by the reception team - Build great relationships with the Clinical team - Conduct regular system reviews to ensure hitting targets - Optimise appointment booking - Money Management - Welcome Patients whether this be in person or over the phone, be friendly, helpful and professional - Caring and...

  • Hotel Receptionist

    4 weeks ago

    Kingston upon Hull, United Kingdom Gilson Hotel Full time

    Well spoken, smart & friendly part/full time Hotel Receptionists required. Must be able to start immediately. Must be available for day and night shifts. Duties include: - Checking guests in and out of the hotel - Cash handling - Assisting with the bar duties - Maintaining the security of the hotel and all of its guests - Completion of night audit...

  • Full Time Receptionist

    6 days ago

    Kingston upon Hull, United Kingdom Whitakers Estate Agents Full time

    We are looking for a Full Time Receptionist / Accompanied Viewer to join our busy and highly successful teams at our Sutton and Holderness Road Offices. Key responsibilities include - dealing with customers face to face, incoming enquiries, understanding customer needs and carrying out administration tasks, lead generation, and conducting viewings. The...

  • Medical Receptionist

    4 weeks ago

    Kingston upon Hull, United Kingdom James Alexander Family Practice Full time

    The following are the core responsibilities of the Medical Receptionist. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: Process personal, telephone and e-requests for appointments Answer incoming phone calls, transferring calls or dealing with the callers request...

  • Receptionist/administrator

    3 days ago

    Kingston upon Thames, United Kingdom Fairhill Medical Practice Full time

    The receptionist role represents a great opportunity for those with great administrative skills, who enjoy working within the busy environment of a GP practice. Duties of the role will include (but not limited to): - Greeting and booking in patients. - Making appointments by processing appointment requests using the practice system - Carrying out clerical...

  • Receptionist

    7 days ago

    Kingston upon Hull, United Kingdom Hull Culture & Leisure Full time

    **Ref**: - HCAL/24/0168 **Full Time Equivalent Salary (based on a 37 hour working week)**: - £22737 - £23500 **Hours**: - 20.749970 **Location**: - Hull Culture & Leisure Sites HU3 **Contract Type**: - Fixed Term **Organisation**: - Hull Culture & Leisure **Closing date**: - 24 March 2024 **Short listing Date**: - 26 March 2024 **Interview...

  • Veterinary Receptionist

    4 weeks ago

    Kingston upon Hull, United Kingdom Medivet Group Ltd Full time

    **The Role** We believe in exceptional care for both our patients and client. We are seeking a Veterinary Receptionist (Client Care Assistant) to join our practice. This role will be supporting a team of Veterinary Surgeons, Nurses and Patient Care Assistants. As a Client Care Assistant, you’ll use your excellent customer service skills to welcome and...

  • Immediate Receptionist

    3 weeks ago

    Hull, United Kingdom CBW Staffing Solutions Full time

    Immediate Temp to Perm Receptionist - City Centre, Hull - FM Service Provider - £11.50 per hourAre you an experienced Receptionist?Are  you looking for a challenge within the FM sector?CBW are currently recruiting for an immediate Receptionist to be based on a site located in City Centre, Hull. It's an excellent opportunity to work for a building services...

  • Receptionist/administrator

    4 weeks ago

    Kingston upon Thames, United Kingdom Kingston Chiropractic & Wellness Centre Full time

    PART TIME RECEPTIONIST/CUSTOMER SERVICES ROLE IMMEDIATE START We are looking for someone special to join us in our team at Kingston Chiropractic & Wellness Centre. Here we aim to provide the best Chiropractic care to the community of Kingston and surrounding boroughs. We are looking for a superstar to help us in providing a 5-star client service at the...

  • Receptionist / Admin Clerk

    5 days ago

    Hull, United Kingdom Edwards & Pearce - Doncaster Full time

    Title: Receptionist / Admin Clerk **Salary**: £20,000 Benefits: Holidays: 20 (rising to 25 days) plus 8 Bank Holidays, NEST Pension Location: Hull OVERVIEW: An exciting opportunity to join a busy company based in Hull that provide frozen fish and seafood products. The company has a long-standing history of over 100 years focusing on quality and...

  • Medical Receptionist

    4 weeks ago

    Kingston upon Hull, United Kingdom James Alexander Family Practice Full time

    Job summary Offer general assistance to the Practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way Undertake a variety of...

  • Receptionist

    6 days ago

    Kingston Upon Thames, United Kingdom Reed Business Support Full time

    _**My wonderful client is seeking a Receptionist/Administrator to join their busy and exciting team based in Kingston.**_ - **You will be responsible for manning the reception area and monitoring the switchboard, answering parent queries and all checking in all visitors. **_ Office hours 8-4 Monday to Thursday 8-5 on Fridays - Immediate Start! **Duties...